Senior Project Executive (Event & Exhibition Contractor)

A Senior Project Executive is responsible for the strategic planning, coordination, and successful execution of exhibitions, trade shows, and expos. This role combines project management, client servicing, sales coordination, and on-ground operations leadership to ensure events meet business objectives and deliver strong exhibitor and visitor experiences.

Key Responsibilities:

Operational Planning: Assist the Exhibition Manager in developing comprehensive project plans covering all processes from concept to delivery.

Floor Plan & Space Management: Coordinate booth allocation and layout planning, and manage exhibitor requirements and special requests

Revenue & Budget Management: Help establish initial budget estimates. And track and manage all supplier costs within the approved budget throughout the program.

Vendor Management: Negotiate contracts and manage relationships with vendors and suppliers to ensure quality and cost-effectiveness.

Supplier Liaison: Liaise with event suppliers to obtain quotations, place orders, and coordinate deliveries.

Client Relations: Act as primary point of contact for exhibitors, Maintain strong relationships with clients, understanding their needs and ensuring their satisfaction throughout the planning and execution process.

Post-Event Evaluation: Conduct post-event evaluations to determine success and areas for improvement and prepare detailed reports for management review.

Requirements:

Strong communication skills, able to interact comfortably and concisely with all levels of management.

Ability to work under pressure and multitask while meeting tight deadlines.

Proficient in event management and operations, as well as Microsoft Office Suite.

Capable of working independently with minimal supervision.

Creative thinking and the ability to generate innovative ideas.

Language Proficiency: Proficient in Mandarin, English, and Bahasa Malaysia, both spoken and written, is an added advantage.

Other Requirements: Ability to travel overseas for site visits and onsite attendance at events.