Senior Project Manager

Position Summary

The Senior Project Manager leads the planning, procurement, execution, and closeout of capital improvement, restoration, life-safety, and major maintenance projects for a Florida condominium association. Working closely with the Board of Directors, association counsel, engineers, architects, contractors, residents, and regulatory authorities, this position delivers projects safely, transparently, on schedule, and within approved budgets while protecting the association’s assets and minimizing disruption to residents.

Reports to: Board of Directors

Status: Full-time, exempt

Location: On-site at the condominium property, with local travel as required

Essential Responsibilities

·         Capital planning: Develop and maintain multi-year capital plans, project scopes, preliminary budgets, schedules, risk registers, and prioritization recommendations aligned with reserve studies, engineering reports, insurance requirements, and Board-approved objectives.

·         Project delivery: Direct projects from concept through warranty closeout, including design coordination, permitting, bidding, contracting, construction administration, inspections, punch lists, turnover, and final documentation.

·         Building safety: Coordinate milestone inspections, structural integrity reserve study-related work, concrete restoration, waterproofing, roofing, façade, balcony, fire/life-safety, elevator, electrical, plumbing, mechanical, and hurricane-hardening projects as applicable.

·         Procurement: Prepare bid packages; lead pre-bid meetings; evaluate proposals; conduct scope leveling; verify licenses, insurance, references, and qualifications; and present objective award recommendations to management and the Board.

·         Contract administration: Monitor contractor performance, submittals, requests for information, schedules, payment applications, retainage, change orders, claims, warranties, lien releases, and closeout deliverables.

·         Financial control: Track commitments, forecasts, contingencies, reserve-funded expenditures, cash flow, and schedule impacts; reconcile invoices with completed work; and provide clear variance reporting.

·         Governance and communication: Prepare Board-ready reports, executive summaries, meeting materials, owner notices, project dashboards, and presentations. Communicate construction impacts, access requirements, shutdowns, and safety precautions in a timely and resident-focused manner.

·         Site oversight: Conduct routine field observations, document progress and deficiencies, coordinate owner and vendor access, maintain site logistics, and escalate unsafe conditions or material deviations promptly.

·         Team coordination: Lead cross-functional collaboration among property operations, maintenance, security, accounting, legal counsel, design professionals, contractors, inspectors, and vendors.

·         Records: Maintain complete project files, including approvals, contracts, permits, plans, specifications, correspondence, meeting minutes, financial records, inspection reports, photographs, warranties, and as-built documents in accordance with association policy and applicable law.

·         Emergency response: Support hurricane preparedness, post-storm assessment, emergency stabilization, insurance documentation, and recovery projects when needed.

·        Perform other duties reasonably related to the position and assigned by the General Manager.

Florida Condominium Compliance

·        Maintain working knowledge of the Florida Condominium Act, applicable provisions governing community association management, association governing documents, adopted budgets, procurement policies, permitting requirements, and records-retention obligations relevant to assigned work.

·        Coordinate with licensed engineers, architects, contractors, building officials, association counsel, and the association’s licensed Community Association Manager (CAM) on matters requiring professional interpretation or authorization.

·        Support compliance with applicable milestone inspection and Structural Integrity Reserve Study requirements and implement Board direction related to resulting projects and funding plans.

·        Never direct or approve work that violates applicable law, permit conditions, approved plans, safety requirements, or the limits of delegated authority.

·        Avoid actual or apparent conflicts of interest, gifts, kickbacks, undisclosed vendor relationships, or preferential treatment; promptly disclose potential conflicts.

Required Qualifications

·        Bachelor’s degree in construction management, engineering, architecture, facilities management, business, or a related field; equivalent relevant experience may be considered.

·        At least 8 years of progressively responsible project management experience, including 3 years leading complex occupied-building, multifamily, hospitality, institutional, or condominium capital projects.

·        Demonstrated experience managing multiple concurrent projects, consultants, contractors, budgets, schedules, change orders, and executive-level reporting.

·        Strong knowledge of construction methods, contract documents, permitting, jobsite safety, quality control, and project closeout.

·        Ability to read and interpret drawings, specifications, engineering reports, contracts, schedules, budgets, and reserve-study information.

·        Advanced proficiency with Microsoft 365 and project scheduling, document-management, and financial-tracking tools.

·        Valid driver’s license and ability to travel locally as needed.

Preferred Qualifications

·        Project Management Professional (PMP), Certified Construction Manager (CCM), Professional Engineer (PE), Registered Architect (RA), or facilities-management credential.

·        Experience with coastal high-rise condominiums, occupied-building restoration, hurricane exposure, insurance claims, reserve-funded projects, and resident communications.

·        Working knowledge of Florida building-safety and condominium requirements, including milestone inspections and Structural Integrity Reserve Studies.

·        English/Spanish bilingual communication skills.

Core Competencies

·        Ownership, sound judgment, and professional integrity

·        Strategic planning and disciplined execution

·        Budget, schedule, risk, and contract management

·        Clear written, verbal, and presentation skills

·        Resident service and conflict de-escalation

·        Negotiation, problem-solving, and decisive follow-through

·        Attention to detail and records discipline

·        Ability to remain effective during emergencies and competing priorities

Physical and Working Conditions

The role regularly works in an office and throughout an occupied property and construction areas. It may require extended standing and walking; use of stairs; access to roofs, garages, mechanical rooms, and exterior areas; and work in heat, humidity, wind, noise, dust, or limited-access locations while using required personal protective equipment. The employee must be able to respond to urgent property conditions outside normal business hours when assigned. Reasonable accommodations will be provided to enable qualified individuals to perform the essential functions.

Employment Statement

• The association is an equal opportunity employer and considers qualified applicants without unlawful discrimination. This job description summarizes the position’s general duties and requirements and does not create a contract of employment or alter any at-will employment relationship permitted by law. Responsibilities may be modified based on the association’s needs,