Senior Project Planner

1. Job Purpose

Senior Project Planner will lead planning, scheduling, project controls, and progress monitoring activities across multidisciplinary projects, primarily for review and assessment of same as part of the site supervision services. This role may also include responsibility for developing and maintaining project schedules, monitoring project performance, coordinating with design and supervision teams, managing project risks, and providing strategic planning support to ensure successful project delivery at any or all project stages.

2. Job Accountabilities Linked to Objectives

▪ Project Planning & Scheduling

When required:

• Develop, maintain, and manage detailed project schedules covering design, authority approvals, tendering, procurement, construction supervision, and handover activities.

• Establish Work Breakdown Structures (WBS), project baselines, milestones, and critical paths.

• Prepare integrated master schedules for multidisciplinary projects involving architecture, landscape architecture, engineering, and specialist disciplines.

• Coordinate planning inputs from project managers, discipline leads, and consultants to ensure schedule alignment.

• Review and validate consultant and contractor schedules to ensure compliance with project requirements.

▪ Project Controls & Progress Monitoring of Site Operations

• Monitor project construction progress against approved baselines, key milestones, recovery and other submitted schedules, including planned, forecast and actual progress as well as immediate look-ahead.

• Review, assess, monitor and report on submitted engineering, procurement, manpower and equipment schedules on a weekly and monthly basis.

• Conduct critical path and schedule variance analysis to identify delays and performance concerns.

• Evaluate and report on progress trends and forecast project completion dates on weekly and monthly basis.

• Review, assess and report on submitted recovery plans and mitigation strategies to address progress and schedule slippages.

• Support management in reporting on and maintaining project performance targets and delivery objectives.

▪ Deliverables & Submittals Management

• When required monitor design deliverables, review cycles, submissions, and approval timelines.

• Coordinate with multidisciplinary teams to ensure timely issuance and/or return of submittals, drawings, reports, specifications, and technical documentation.

• Track authority approvals and stakeholder review processes impacting project schedules.

• Ensure project schedules accurately reflect design development and/or construction supervision activities.

▪ Client & Stakeholder Coordination

• Prepare and present planning reports, schedule updates, risk assessments, baseline and recovery plans and/or assessments to clients and project leadership.

• Participate in project review meetings and provide planning insights to support decision-making.

• Collaborate closely with clients, contractors, consultants, authorities, and project stakeholders to manage project timelines effectively.

• Support project teams in resolving schedule-related issues and constraints.

▪ Risk Management & Schedule Analysis

• Identify schedule risks, constraints, bottlenecks, and potential delays.

• Perform schedule impact assessments and scenario planning.

• Evaluate implications of scope changes and variation requests on project timelines.

• Develop and/or review and report on mitigation measures and contingency plans to minimize schedule risks.

▪ Resource Planning & Performance Management

• Support project managers in resource planning and workload forecasting.

• Assist in assessing and monitoring resource utilization across multiple projects.

• Assist in balancing workloads and ensuring optimal allocation of project resources.

• Contribute to the development of project planning standards, procedures, and best practices.

▪ Reporting & Management Information

• Prepare weekly, monthly, and ad-hoc progress reports.

• Develop project dashboards, KPI reports, and executive summaries.

• Provide management with schedule forecasts, progress and productivity trends, and performance metrics.

• Maintain accurate planning records and project control documentation.

3. Qualification / Experience / Requirements

▪ Bachelor's Degree in Engineering, Architecture, Construction Management, Project Management, or a related discipline.

▪ Professional certification such as PMP, PSP (Planning & Scheduling Professional), PRINCE2, or equivalent is preferred.

▪ Advanced proficiency in Primavera P6 is mandatory.

▪ Strong working knowledge of Microsoft Project, Excel, and project reporting tools.

▪ Minimum 10 years of professional experience in project planning, scheduling, and project controls.

▪ Minimum 5 years of experience within an engineering, architecture, landscape, or multidisciplinary consultancy environment.

▪ Proven experience on large-scale building construction projects within KSA or the GCC, with preference for hospitality experience.

▪ Overall experience supporting projects through design and tender stages, and specifically through construction supervision and closeout phases.

▪ Overall experience in assisting coordination of multidisciplinary design teams and construction supervision teams.

▪ Specific experience in assessing and reporting on contractor submitted Primavera P6 baseline, planned, forecast and actual progress schedules.

▪ Specific experience in assessing actual construction site progress against submitted and approved Primavera P6 recovery program.

4. Competencies

▪ Advanced proficiency in Primavera P6, project scheduling, and project controls.

▪ Strong knowledge of creation and/or assessing Critical Path Method (CPM), progress monitoring,

forecasting, and schedule risk analysis.

▪ Experience in baseline schedule assessment and/or development, resource and recovery assessment and planning, and delay impact assessments.

▪ Ability to develop and present project progress dashboards, KPI reports, and executive summaries, including assessed baseline, planned, forecast and actual progress schedules.

▪ Excellent analytical, problem-solving, and decision-making skills.

▪ Strong stakeholder management, communication, and presentation abilities.

▪ Proven capability to manage multiple projects, priorities, and deadlines simultaneously.

▪ High level of accuracy, attention to detail, and organizational skills.

▪ Collaborative team player with the ability to lead planning discussions and assist in coordination of multidisciplinary teams.

▪ Proactive approach to identifying risks, resolving issues, and driving project delivery objectives.

Interested candidates can also send their CV to [email protected], mentioning ‘Senior Project Planner’ in the subject line.