Senior Purchase Executive

POSITION SUMMARY Position Senior Purchase Executive (Purchase In-charge)

Department Purchase & Procurement

Base Location Head Office, Indore (M.P.), with periodic travel to project sites Reporting To Director / Project Manager Team Under Charge Purchase Assistants and Site Store Keepers (functional control)

No. of Positions 01

Job Type Full-time

QUALIFICATION & EXPERIENCE

• Graduate in any discipline; B.E. / B.Tech (Civil / Mechanical / Electrical) or MBA in Materials / Supply Chain preferred. • 710 years of purchase experience, of which a minimum of 5 years in the construction / infrastructure industry is mandatory.
• Must have independently handled procurement of cement, steel (TMT and structural), bitumen and emulsion, aggregates and building materials.
• Hands-on working experience on ERP software covering the complete purchase cycle (indent PO GRN bill passing) is mandatory. Experience of Tally Prime, SAP MM, Marg, Highrise or a similar construction ERP will be preferred.

CATEGORY RESPONSIBILITY

Major / High-value Materials

• Bitumen & Emulsion VG-30 / VG-40 bulk bitumen and emulsion (SS-1 / RS-1); procurement from IOCL / BPCL / HPCL and authorised channel partners, rate contracts, tanker logistics and quality certificates.

• Cement OPC 43 / 53 and PPC in bulk and bags; mill-wise rate negotiation, dispatch scheduling and test certificate compliance.

• Steel TMT bars (Fe500 / Fe550D), structural steel, MS plates and binding wire; primary versus secondary sourcing, test certificate verification and weigh-bridge control.

Building & Finishing Items

• Tiles & Flooring vitrified, ceramic and anti-skid tiles, kota / granite / marble, adhesives and grouts.
• Electrical wires and cables, switchgear, distribution boards, panels, LED fittings, fans, switches and sockets, conduits, accessories and earthing materials.
• HVAC / Air Conditioning — split and cassette units, VRF systems, ducting and insulation; coordination for installation and AMC.
• Plumbing & Sanitary — CPVC / UPVC / GI piping, CP fittings, sanitaryware, water tanks and pumps.
• Doors, Windows & Hardware — flush doors, aluminium / UPVC windows, glazing and ironmongery.
• Paints & Finishes, false ceiling, POP, waterproofing chemicals and concrete admixtures.

Site Support Materials

. • Shuttering plywood, MS shuttering plates, props, scaffolding and GI sheets. • Diesel / HSD, lubricants, tyres, machinery spares, and welding and workshop consumables. • Safety items (PPE, signages, cones, barricades), site stationery and camp requirements.

KEY RESPONSIBILITIES

A. Procurement Planning

• Consolidate material requirements from all project sites against the approved BOQ, construction programme and monthly work plan, and convert them into a rolling procurement schedule.
• Maintain minimum stock levels and reorder points for fast-moving items; ensure that no site is stopped for want of material.
• Plan bulk buying and rate contracts for cement, steel and bitumen based on market movement, so as to protect the Company against price escalation.

B. Vendor Development & Negotiation

• Develop and maintain an approved vendor list for each category and identify new sources to improve rate, credit terms and delivery.
• Float enquiries, obtain a minimum of three competitive quotations, prepare comparative statements, and negotiate on rate, taxes, freight, credit period and warranty.
• Finalise annual rate contracts with major suppliers for repetitive items. • Evaluate vendor performance periodically on quality, delivery, service and commercial terms.

C. Purchase Order & ERP Processing

• Process the complete cycle in ERP — indent receipt and verification, RFQ, comparative statement, purchase order release, amendment, GRN and bill passing.
• Ensure every purchase order carries the correct specification, brand / make, quantity, rate, GST, freight, delivery schedule, payment terms and penalty clause. • Maintain ERP master data — item codes, vendor masters, rate history and stock ledgers — with accuracy.
• Generate and circulate MIS from ERP: pending indents, PO status, material in transit, stock position and consumption reports.

D. Logistics & Delivery Control

• Arrange and track transportation to sites; ensure timely dispatch, e-way bill compliance and safe delivery.
• Follow up continuously with suppliers and transporters on pending deliveries and escalate delays.
• Coordinate with Site Store Keepers on receipt, unloading, quantity verification and GRN posting.

E. Quality & Specification Compliance

• Ensure all materials strictly conform to the approved specification, BIS / IS standards and the MoRTH / PWD requirements applicable to the contract.
• Obtain manufacturer test certificates, mill test reports and batch / lot details for cement, steel and bitumen with every consignment.
• Coordinate rejection, replacement or debit note action for material failing site or laboratory testing.

F. Commercial, Accounts & Statutory

• Verify supplier invoices against the PO, GRN and challan, and resolve rate, quantity and tax discrepancies before forwarding for payment.
• Coordinate with Accounts on payment scheduling, advances, security deposits and vendor reconciliation.
• Ensure GST compliance — HSN codes, correct tax rate, valid invoices and GSTR-2B matching for input credit.
• Track and control purchase cost against the project budget; report savings achieved and any cost overruns.

G. Documentation & Reporting

• Maintain complete records — indents, quotations, comparative statements, purchase orders, GRNs, challans, invoices, test certificates and warranty documents.

• Submit periodic reports to Management on procurement status, price trends of key commodities (steel, cement, bitumen, diesel) and vendor performance.

• Maintain purchase records in a manner fit for statutory audit, internal audit and departmental scrutiny.

SKILLS REQUIRED

• Strong commercial and negotiation ability, with a proven cost-saving track record.

• Sound knowledge of construction materials, brands, specifications and prevailing market rates.

• Proficient in ERP (purchase and inventory modules) and advanced MS Excel (comparative statements, VLOOKUP, pivot tables).

• Working knowledge of GST, e-way bill procedures and basic contractual / commercial terms.

• Good vendor network in Indore, Madhya Pradesh and Central India, with the ability to build one in Maharashtra, Gujarat and Uttar Pradesh.

• Ability to read drawings and BOQs and interpret material requirements from them.

• Strong follow-up discipline, integrity and the ability to work under deadline pressure.

• Fluency in Hindi and English.

COMPENSATION & FACILITIES

Salary Travel Other Benefits Commensurate with qualification and experience (negotiable for the right candidate)

Site visits and outstation travel expenses reimbursed as per Company policy

Mobile / communication allowance and statutory benefits (PF / ESIC) as applicable