Senior Purchasing Executive

Key Responsibilities:

• Manage the end-to-end purchasing cycle for assigned categories, including sourcing, requesting quotations, conducting commercial evaluations, issuing purchase orders, and monitoring delivery performance.
• Lead commercial negotiations with local and international suppliers on pricing, payment terms, lead time, minimum order quantities, and supply arrangements to achieve cost, quality, and delivery objectives.
• Evaluate, select, and develop suppliers based on quality, cost competitiveness, delivery performance, technical capability, reliability, and compliance with Company requirements.
• Maintain effective supplier relationships, lead resolution of supply, delivery, quality, and invoice discrepancies, and escalate material risks promptly to the superior.
• Work closely with Production, Business Planning & Control, Store, Engineering, Project, QAQC, and Finance to ensure materials are available to support production schedules and project requirements while controlling inventory exposure.
• Monitor market conditions, commodity and currency trends, and supplier capacity to identify alternate sources, supply risks, and cost-saving opportunities.
• Ensure all purchased materials and services meet approved specifications, quality standards, delivery commitments, and applicable procurement procedures.
• Prepare and review quotation comparisons, purchase analyses, supplier performance reports, and procurement status updates for management review and decision-making.
• Maintain accurate purchasing documentation and ensure compliance with approval limits, procurement policies, ISO requirements, and conflict-of-interest controls.
• Coordinate with Finance on invoice verification, payment-related issues, debit or credit notes, and resolution of supplier account discrepancies.
• Contribute to annual budgeting, forecasting, cost-reduction programmes, supplier rationalisation, and procurement process-improvement initiatives.
• Provide guidance and operational support to junior purchasing personnel where required, and assist the superior in monitoring purchasing activities and priorities.
• Perform other duties and assignments as directed by the superior from time to time.

Requirements:

• Bachelor’s degree in supply chain management, Procurement, Business Administration, Logistics, or a related discipline.
• Minimum five (5) years of relevant purchasing or procurement experience, preferably in a manufacturing, engineering, electrical, or project-based environment.
• Demonstrated experience in supplier sourcing, quotation analysis, commercial negotiation, purchase order management, delivery expediting, and supplier performance evaluation.
• Sound knowledge of procurement controls, supplier selection, cost analysis, inventory considerations, and basic contract or commercial terms.
• Proficient in Microsoft Office, particularly Excel; experience with ERP or procurement systems is an advantage.
• Strong analytical, negotiation, communication, and stakeholder-management skills, with the ability to manage multiple priorities and deadlines independently.
• High level of integrity, accuracy, accountability, and awareness of confidentiality and conflict-of-interest requirements.
• Good command of English and Bahasa Malaysia, both written and spoken; Mandarin proficiency is an added advantage for China supplier liaison where required