Senior Purchasing Executive

About the role

Senior Purchasing Executive responsible for sourcing, evaluating and procuring machinery, production equipment, tools, raw materials, consumables and general operating supplies in accordance with company requirements, quality standards and budget.

Key responsibilities

• Source, evaluate and procure machinery, production equipment, tools, raw materials, consumables and general operating supplies in accordance with company requirements, quality standards and budget
• Prepare, review and issue Purchase Orders (POs) accurately and in a timely manner for both stock and non-stock items, ensuring compliance with company procurement policies and approval procedures
• Monitor and track purchase orders from issuance through delivery, ensuring timely fulfillment by suppliers and resolving any delivery delays or discrepancies
• Verify and reconcile Purchase Orders (POs), Delivery Orders (DOs) and supplier invoices to ensure accuracy and completeness prior to payment processing
• Coordinate procurement/purchasing activities with subcontractors, suppliers and internal stakeholders to ensure uninterrupted production and project execution
• Source, evaluate and negotiate with suppliers to secure competitive pricing, favorable commercial terms, delivery schedules and service agreements while maintaining cost efficiency and quality standards
• Conduct supplier visits, performance evaluations and periodic reviews to strengthen supplier relationships and drive continuous improvement in quality, cost and delivery performance
• Maintain accurate procurement/purchasing records, including supplier information, purchase prices, contracts and procurement data within the system, ensuring data integrity and compliance
• Collaborate closely with Production, Planning, Engineering, Warehouse and Finance departments to ensure timely procurement of materials and resolve issues related to material specifications, quality, lead times and special equipment requirements
• Support strategic sourcing initiatives, supplier development program and continuous improvement projects to enhance procurement efficiency and supply chain performance

About you

• Bachelor's Degree or Diploma in Procurement, Business Administration, Engineering or a related discipline
• Minimum 5 years of relevant experience in procurement, purchasing or sourcing within a manufacturing environment
• Proven experience in sourcing machinery, production equipment, raw materials, components and general operating supplies
• Strong negotiation, supplier management and contract administration skills with the ability to secure competitive pricing and favorable commercial terms
• Demonstrated ability to source and evaluate suppliers from both China and Malaysia, considering total cost of ownership, quality, lead time, logistics, import requirements and supplier reliability
• Good understanding of procurement processes, inventory management, supplier performance management and supply chain operations
• Proficiency in Microsoft Office applications, particularly Microsoft Excel
• Strong analytical, planning and problem-solving skills with the ability to make sound commercial decisions
• Excellent communication and interpersonal skills with the ability to build effective relationships with suppliers and internal stakeholders
• Ability to work independently, manage multiple priorities and perform effectively in a fast-paced manufacturing environment