Senior Purchasing Officer

Safeguarding and Legal

Please note the College’s positions are subject to an enhanced Criminal Records Bureau. The College is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Wellington College International Bangkok is also committed to equality and diversity. Candidates should be aware that all posts in the College involve a degree of responsibility for safeguarding students.

Responsibilities

• Responsible for purchasing supplies, equipment, products, services, and materials for school.
• Seek and document quotations for goods and services as requested via the school Purchase Requisition.
• Initiate purchases according to the purchasing policy and procedures.
• Track purchases to reduce costs and increase effectiveness.
• Establish and maintain a database of vendors for the various goods and services purchased by the school and assist in the qualification of those vendors.
• Assist in tendering processes for major purchases including subcontracted services.
• Assist in the monitoring of contractual compliance of vendors.
• Maintain the inventory of school office supplies, generate payment orders for replenishment of those supplies, and assist in the monitoring of their consumption.
• Assist in the receiving of goods and services and work in cooperation with the accounting office to insure items ordered, received, and paid for are documented and accounted for.
• Provide purchase documents to the Accounting Department according to the purchasing policy and procedures, that support appropriate payment to vendors and thorough documentation of all aspects of pre-payment procedures.
• Coordinate and manage overseas and local order processes.
• Good decision-makers and have excellent negotiation skills to secure purchases at the best prices and terms.
• Great communication skills to deal with internal management and outside suppliers and vendors.
• Aware of company needs. Sound judgment and excellent organizational skills are essential.

Requirements

• Bachelor’s degree in business administration, supply chain or other related fields.

• A minimum of 5 years of experience in Procurement, Supply Chain or other related fields.

• Excellent communication skills in both Thai and English.

• Must be a person of high integrity, with the personal strength to resist pressure to circumvent or defy approved purchase policy and procedure.

• Strong analytical thinking, problem-solving, and organizational skills with the ability to prioritize workload and meet tight deadlines while maintaining a high level of accuracy and attention to detail.

• Knowledge of procurement policies, relevant regulations, and compliance requirements.

• Excellent negotiation, interpersonal, and customer service skills, with the ability to remain calm and professional under pressure.

• Proficient in Microsoft Office applications and procurement-related computer systems.