Senior Research Administrator

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Manages pre and/or post award activities in support of an assigned unit (i.e., department, division, institute or center) using knowledge of grant and contract management rules and regulations, technical expertise and analytical skills.

Manages the day-to-day operations and objectives in support of the assigned portfolio,

• Pre-award activities include, but are not limited to, assisting Faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals.
• Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.
• Ensures proposals are entered and routed in a timely manner for further review.
• Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.
• Assists the PI in the development of budgets and budget justification which includes advising on budgetary inconsistencies to ensure an accurate reflection of the project cost.
• Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
• Advises the PI on administrative requirements in preparing proposal submissions.
• Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements.
• Coordinates and reviews certain proposal elements (e.g., biographical sketches & facilities/resources) for consistency, accuracy, and completeness. Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
• Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures.
• Obtains signatures as needed. Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
• Works effectively with other offices (central, departments, units, divisions) on research proposals. Performs related responsibilities as required.

Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award. Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.

Ensures adherence to quality standards and all policies and award regulations.

• Works to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis.
• Works with the Office of Grants and Contracts (OGC), colleagues and team members to jointly solve questions and challenges in their daily work.
• Upon award acceptance, working with OGC, confirms account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Distributes award information to PIs, co-PIs and relevant staff.
• Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
• Review and approve all expenditures on sponsored awards.
• Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
• Projects and forecasts future award expenditures.
• Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
• Completes financial reports to be sent to PI. Assist OGC in the preparation of financial reports to be sent to the sponsor, as required by the award terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting. Assists PIs with ad-hoc financial report submissions, as necessary.
• Coordinates and submits requests for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages bi-annual effort certification process for assigned units.
• Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
• Assists in transferring awards out of the university. Closes out all funded projects consistent with university process and timelines.
• Performs related responsibilities as required.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Economics or related field from a regionally accredited college or university is required, plus five (5) years of direct/relevant grants and contracts experience.

Preferred Qualifications

• Certified Research Administrator (CRA) certification preferred.

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link

https://careers.msm.edu/postings/24635

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in Accounting, Finance, Economics or related field from a regionally accredited college or university?

  (Open Ended Question)

• * Do you have five (5) years of direct/relevant grants and contracts experience?

  (Open Ended Question)

• * Are you comfortable working on-site?

  (Open Ended Question)

• * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

  (Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

Optional Documents

• Cover Letter