Senior Scm Executive

Key Roles & Responsibilities

1. Project Procurement & Material Planning Understand project requirements, BOQ, drawings, specifications, and material schedules. Prepare and execute procurement plans based on project priorities and delivery schedules. Ensure critical materials are identified and procured well in advance to avoid project delays. Coordinate with project, Design, Estimation, Stores, and Finance teams for material requirements. Monitor material requirements across multiple projects and prioritize procurement accordingly.

2. Vendor Development & Management Identify, evaluate, develop, and maintain reliable suppliers for engineering materials, equipment, and services. Develop alternate vendors for critical and high-value materials. Obtain and compare technical and commercial quotations from suppliers. Evaluate vendors based on quality, price, delivery, service, and reliability. Build long-term relationships with key suppliers and negotiate favourable commercial terms.

3. Purchase & Commercial Negotiation Prepare and process Purchase Orders as per approved requirements and company procedures. Negotiate price, payment terms, delivery schedules, warranty, transportation, and other commercial conditions. Analyse market prices and conduct regular vendor price benchmarking. Identify cost-saving opportunities without compromising quality or project requirements. Ensure purchases are made within approved budgets and authorized limits.

4. Technical Procurement Understand technical specifications and engineering requirements of project materials. Coordinate with Design and project teams for technical clarifications and material approvals. Review vendor quotations, datasheets, specifications, and technical compliance. Ensure purchased materials conform to approved specifications and project requirements. Coordinate for technical submittals, approvals, inspection requirements, and material certifications wherever applicable.

5. Order & Delivery Management Track all Purchase Orders from order placement until final delivery. Follow up with vendors regularly to Ensure committed delivery schedules are achieved. Monitor critical and long-lead items and escalate potential delays immediately. Coordinate with vendors, transporters, Stores, and project teams for timely dispatch and delivery. Maintain an updated PO tracking and material delivery status report.

6. Logistics & Project Coordination Coordinate transportation and dispatch of materials to project locations across PAN India. Track in-transit materials and Ensure proper delivery documentation. Coordinate with site/project teams for material receipt and delivery confirmation. Resolve material shortages, transit issues, delays, and discrepancies promptly.

7. Inventory & Material Control Coordinate with Stores to Monitor material receipts, consumption, and balance quantities. Support project-wise material reconciliation against BOQ and Purchase quantities. Avoid unnecessary overstocking, shortages, and duplicate procurement. Monitor slow-moving and excess materials and Identify opportunities for utilization.

8. Documentation & Compliance Ensure proper documentation for Purchase Orders, quotations, comparative statements, invoices, delivery challans, inspection reports, and material certifications. Maintain accurate procurement records and vendor databases. Ensure procurement activities comply with company approval processes and commercial policies. Coordinate with Finance/Accounts for invoice verification and payment processing.

9. Performance & Process Improvement Prepare regular procurement reports covering PO status, pending materials, delivery status, cost savings, and critical requirements. Monitor vendor performance and take corrective action where required. Develop and maintain approved vendor lists and supplier performance records. Identify opportunities to improve procurement processes, reduce lead time, and improve cost efficiency.

Key Performance Indicators (KPIs) -

• Timely availability of project materials.
• Procurement within approved cost/budget.
• Vendor delivery performance.
• Cost savings through negotiation and alternate sourcing.
• Reduction in project delays due to material shortages.
• Vendor quality and performance.
• Accuracy and timely completion of procurement documentation.
• Effective coordination with Project, Design, Stores, Finance, and Management teams.