Senior Sixth Form Assistant

Position Summary

The Senior Sixth Form Assistant is the lead administrator for the Sixth Form, responsible for coordinating and delivering the administrative processes that support students, staff and parents. Reporting to the Academic Administration Manager, the postholder works closely with the Assistant Principal (Senior - Sixth Form) and the Director of Higher Education to manage student records, attendance, university application documentation and key Sixth Form events, ensuring the smooth and efficient operation of the Sixth Form.

Role Purpose

To provide professional, proactive and high-quality administrative support to the Sixth Form, ensuring that student information, documentation, processes and events are managed efficiently and accurately. The postholder serves as a central point of coordination for Sixth Form administration and works collaboratively with colleagues across the school to support student success and deliver an outstanding Sixth Form experience.

Responsibilities

The Senior Sixth Form Assistant will:

Sixth Form Administration

• Provide comprehensive administrative support to the Assistant Principal (Senior - Sixth Form) and Director of Higher Education
• Coordinate and prioritise Sixth Form administrative activities and key annual deadlines
• Support the operation of the Sixth Form Centre and Sixth Form Office
• Attend meetings as required, maintaining accurate records, minutes and associated documentation
• Contribute to the improvement of administrative systems, processes and procedures

Student Records and Documentation

• Maintain confidential student records and databases
• Maintain records relating to attendance, academic progress, examinations, university applications and student destinations
• Prepare and process official documentation, including transcripts, references, certificates, confirmation letters and other student records
• Respond to requests from students, parents, universities and external organisations for official documentation in a timely and professional manner

Attendance and Student Administration

• Monitor attendance and punctuality records and follow up discrepancies as required
• Administer attendance-related processes, including leave requests, detention records and parental communications
• Support student timetable changes and subject amendment processes

Higher Education Administration Support

• Provide administrative support for university application processes and systems, including UCAS, BridgeU, Unifrog and the Common Application
• Prepare and upload supporting documentation for university applications as directed by the Higher Education team
• Maintain accurate records of applications, offers and student destinations
• Provide administrative support for university visits, presentations and Higher Education events

Examinations and Academic Processes

• Support the administration of internal and external examinations
• Work closely with the Examinations Officer and academic staff to coordinate examination entries, assessment activities and results processing
• Assist with academic processes and related communications
• Maintain examination and assessment records as required

Event and Operational Support

• Provide administrative and logistical support for Sixth Form, Higher Education and whole-school events
• Coordinate event administration, including registrations, communications, venue bookings, catering arrangements and resource preparation
• Support the delivery of key events, including induction programmes, Parent-Teacher Consultations, university events, graduation ceremonies and student enrichment activities

Stakeholder Support and Communication

• Act as the Sixth Form first point of contact for students, parents, staff and external visitors
• Respond to enquiries and coordinate communications on behalf of the Sixth Form team
• Support the scheduling and organisation of meetings involving students, parents and staff
• Provide translation where required

Team Contribution

• Work collaboratively within the Academic Assistant team, providing support and cross-cover during periods of high workload, staff absence and major school events
• Support wider academic, pastoral and operational activities as required
• Undertake other duties as may be required from time to time

Professional Expectations:

Qualifications and Experience

• Bachelor's degree or equivalent qualification
• Previous experience in a busy administrative, operational or customer-facing environment is desirable
• Experience within a school or educational setting is advantageous
• Experience in coordinating events, meetings or stakeholder engagement activities would be an advantage

Skills, Capability and Personal Qualities

• Fluent in Thai and English, with excellent written and verbal communication skills
• Strong interpersonal skills, with the ability to build positive relationships with staff, students, parents and external stakeholders
• Highly organised, with excellent attention to detail
• Strong time-management and organisational skills
• Able to manage multiple priorities effectively within a fast-paced environment
• Confident working independently and collaboratively as part of a team
• Accurate and efficient in administrative, data management and record-keeping tasks
• Proficient in Microsoft Office applications, particularly Excel and Outlook
• Good working knowledge of Google Workspace, including Drive, Docs and Sheets

Professional Standards, Values and Conduct

• Professional, well presented, discreet, approachable and courteous
• Positive, friendly and engaging in manner
• Acts as a positive role model and support colleagues
• Proactive, adaptable and flexible, with a strong "can-do" attitude
• Maintain high standards of confidentiality, integrity and discretion. Demonstrates resilience, empathy and composure when handling sensitive situations
• Exercise sound judgement and professionalism when dealing with confidential information

Working Practices and Expectations

• Demonstrate a flexible and adaptable approach to work
• Collaborate effectively with colleagues and line managers
• Prioritise workload effectively and meet deadlines
• Maintain records accurately and diligently

Safeguarding and Compliance

• Demonstrate commitment to safeguarding and student welfare
• Support and promote the aims, values and ethos of the school
• Comply with school policies

Child Safeguarding:

Shrewsbury International School Bangkok is committed to safeguarding and promoting the welfare of children. All candidates are required to provide accurate and detailed information about their employment history and the school will carry out background checks on the successful candidate to assess their suitability to work in a school.