Senior Staff Assistant

Job Summary
We are seeking a dynamic and highly organized Senior Staff Assistant to join our team to provide support to the US Department of State's Passport HQ. This vital role offers an exciting opportunity to support office operations, enhance administrative efficiency, and provide exceptional service. The Senior Staff Assistant provides experienced administrative and coordination support to CA/PPT leadership and program teams, helping manage documentation, communications, and important organizational priorities. Responsibilities include coordinating document preparation and review, tracking leadership assignments and deadlines, maintaining electronic records and SharePoint resources, preparing reports and briefing materials, and keeping information flowing between offices and stakeholders. This role takes a proactive approach to resolving coordination challenges, improving administrative processes, and helping teams stay organized, informed, and focused on delivering reliable support for Passport Services operations.

Responsibilities

• Provide experienced administrative and coordination support to CA/PPT leadership, program offices, and project teams.
• Coordinate the preparation, review, routing, and tracking of program documentation and leadership materials.
• Maintain electronic records, SharePoint resources, correspondence, and other program information.
• Consolidate information from multiple stakeholders for reports, briefings, and management updates.
• Track assignments, deliverables, milestones, and outstanding actions across supported activities.
• Coordinate meeting support, document reviews, action-item tracking, and follow-up communications.
• Support the preparation and maintenance of program plans, communications, and progress reports as assigned.
• Identify administrative process issues and recommend improvements to documentation, coordination, and workflow.
• Help maintain consistency and accuracy in work products through use of CA/PPT templates and writing guidance.
• Support appropriate information handling, records management, and compliance with applicable privacy and security requirements.

Qualifications

• At least four (4) years of experience
• A Bachelor's degree.
• Proficiency with Microsoft Office applications and electronic information-management tools.
• Ability to coordinate document preparation, review, routing, and tracking across offices.
• Ability to consolidate information for reports, briefings, and management updates.
• Ability to monitor assignments, deadlines, deliverables, and outstanding actions.
• Ability to maintain organized electronic records and SharePoint resources.
• Strong written communication, coordination, and document quality-control skills.
• Ability to identify administrative workflow issues and recommend improvements.
• Ability to apply CA/PPT templates, writing guidance, and applicable privacy, security, and standards-of-conduct requirements.
• Active SECRET clearance.

Join us to be part of a vibrant team where your organizational talents make a real difference! We value energetic individuals who are eager to contribute their skills in a supportive environment that fosters growth and excellence.

SEBA Professional Services, LLC is an equal opportunity employer.

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Security clearance:

• Secret (Required)

Work Location: In person