Senior Stock Controller

JOB PURPOSE

The core purpose of the position is to: Always act in accordance with the Asset Management & Company Policy

• To ensure the accuracy of the overall inventory management to our internal and external customers in an accurate, efficient and pro-active manner in accordance with company policies and procedures.
• To compile relevant, useful and accurate reports to our internal and external customers in real time based on the data provided by the stock controllers.
• To ensure the accuracy of the input of records of all stock movements constantly in adherence to company policies and procedures.
• To assist the stock controllers with their tasks.

KEY RESPONSIBILITIES

Office Accountability, Security & Administration (25%)

• Take daily accountability for opening and closing the Asset Management office in line with agreed operating and security procedures.
• Ensure the office is secured, locked and checked at the end of each working day, including designated stock/storage areas.
• Maintain daily office readiness, including access, keys, basic facilities, documentation, communications and operational support requirements.
• Monitor and control access to stock and office areas, escalating security concerns, losses or breaches immediately.
• Maintain office control records, checklists and registers and ensure required signoffs are completed accurately and on time.
• Coordinate general office support activities for the Asset Management team and ensure issues affecting operational continuity are followed through.
• Ensure visitors, contractors and internal stakeholders are appropriately managed within the office and stock-control environment.
• Identify operational and security risks within the office and recommend corrective actions to the Asset Management Supervisor.
• Office administration support, including consumables, asset management, internal marketing, office inspections, reporting, and onsite vendor coordination.

Stock Management & Inventory Control (40%)

• Maintain overall accountability for the accuracy, availability and control of Asset Management stock within the assigned region.
• Oversee daily stock movements, receipts, issues, transfers, returns and system updates to ensure transactions are completed accurately and timeously.
• Ensure monthly stock takes, bakkie stock takes, reconciliations and site audits are completed in accordance with AM policy.
• Review stock variances, investigate discrepancies and ensure root causes and corrective actions are documented and closed.
• Ensure maintenance stock levels are appropriate for assigned customers and proactively identify shortages or excess stock.
• Oversee the management of faulty stock, repair vendors, written off and obsolete stock in accordance with policy.
• Ensure all open stock requests are monitored, accurately communicated and progressed to closure.
• Review stock-control reports and system data for accuracy before submission or escalation.
• Maintain effective stock-control discipline and ensure supporting documentation is complete and traceable.

Supervision of Stock Controller (15%)

• Provide day-to-day operational direction and oversight to the Stock Controller.
• Allocate and prioritise stock-control activities and monitor completion against daily, weekly and monthly deadlines.
• Review the Stock Controller’s stock movements, reconciliations, reports and audit outputs for accuracy and compliance.
• Coach, mentor and support the Stock Controller, addressing performance gaps and reinforcing AM procedures.
• Conduct regular checks to ensure delegated activities are completed correctly and within agreed timelines.
• Act as the first escalation point for issues identified by the Stock Controller and escalate material risks to the Asset Management Supervisor.
• Ensure adequate task coverage and continuity when the Stock Controller is absent.

Projects, Office & Customer Support (10%)

• Provide AM stock and office-support coordination for projects, ensuring stock checklists are completed from issue through close-off.
• Support internal and external customers with stock-related queries, handovers and documentation.
• Coordinate with Field Services, Supervisors, Team Leaders, Project teams and other stakeholders where stock or office support is required.
• Escalate project or customer issues that may affect stock availability, timelines, cost or operational delivery.
• Ensure internal handovers are complete, accurate and aligned to customer requirements.

Reporting, Compliance & Continuous Improvement (10%)

• Ensure daily, weekly and monthly reports are accurate, complete and submitted within agreed deadlines.
• Maintain accurate open-call, stock, reconciliation and office-control reporting.
• Monitor compliance with AM policies and identify recurring control failures or process gaps.
• Prepare and present relevant operational information and recommendations to the Asset Management Supervisor.
• Identify opportunities to improve stock accuracy, office controls, security, service levels and operational efficiency.
• Support internal audits and ensure audit findings or corrective actions are tracked to closure.

COMPETENECIES / SKILLS REQUIRED (10%)

Computer Literate in MS Word, MS PowerPoint, MS Outlook, MS Excel, Granite, Pastel

• Advanced inventory management and stock-control capability
• Supervisory and staff-management capability
• Strong office administration and operational coordination
• Security, access and key-control awareness
• Effective communication with line managers, supervisors, storemen, Stock Controllers, internal and external clients
• Supplier and contractor management
• Reporting, presentation and data-analysis skills
• Problem solving, investigation and negotiation skills
• Strong attention to detail and control discipline
• Deadline driven, organised and able to prioritise competing requirements
• Ability to work independently and take ownership of operational accountability
• Promote good working relations and live the Stowe culture
• Ability to work under pressure
• Honest, trustworthy and accountable
• Self-motivated and confident
• Standby as per roster

Pay: R12 000,00 - R15 000,00 per month

Ability to commute/relocate:

• Bloemfontein, Free State: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Stock Controller: 2 years (Required)

Language:

• English (Required)

Work Location: In person