Senior Store Manager

Key Roles & Responsibilities

1. Store & Warehouse Management

• Lead and manage the overall operations of central stores, raw material stores, consumable stores, finished goods stores, and scrap yards.
• Ensure systematic receipt, storage, preservation, and issuance of materials.
• Develop and implement efficient warehouse layouts and storage systems.
• Ensure proper material identification, tagging, coding, and traceability.
• Optimize utilization of available storage space.

2. Inventory Management & Control

• Maintain optimum inventory levels to support uninterrupted production.
• Monitor stock levels, slow-moving stock, non-moving stock, excess inventory, and obsolete materials.
• Establish and monitor minimum, maximum, reorder, and safety stock levels.
• Ensure regular physical stock verification and reconciliation with ERP/system records.
• Investigate and resolve stock discrepancies and inventory variances.
• Drive inventory reduction and working-capital optimization initiatives.

3. Material Receipt & Issue

• Ensure proper verification of incoming materials against Purchase Orders, invoices, challans, and quality requirements.
• Supervise the preparation and approval of GRNs and other receipt documentation.
• Ensure materials are issued to production only against authorized requisitions.
• Monitor returnable materials and unused material returns from production.
• Ensure proper handling of rejected, damaged, and surplus materials.

4. ERP & Documentation

• Ensure accurate and timely inventory transactions in ERP/SAP or other inventory management systems.
• Monitor GRN, material issue, material transfer, stock adjustment, and return transactions.
• Maintain proper documentation and records for all store activities.
• Ensure real-time stock visibility and data accuracy.
• Develop MIS reports for management review.

5. Team Management

• Lead, guide, and supervise Store Executives, Store Officers, Supervisors, and store support staff.
• Allocate responsibilities and monitor team performance.
• Provide training on inventory procedures, ERP processes, documentation, and safety practices.
• Establish accountability and discipline within the stores department.
• Participate in manpower planning and team development.

6. Cross-Functional Coordination

• Coordinate with Purchase for material planning and inward schedules.
• Work closely with Production to ensure timely availability of materials.
• Coordinate with Quality for incoming material inspection and rejection handling.
• Coordinate with Finance for inventory valuation, documentation, and audit requirements.
• Liaise with Logistics for transportation, dispatch, and material movement.

7. Audit & Compliance

• Ensure compliance with company policies, SOPs, and inventory control procedures.
• Prepare the department for internal, external, statutory, and customer audits.
• Ensure proper documentation and record retention.
• Implement corrective actions for audit observations.
• Establish and continuously improve Store SOPs and control systems.

8. Scrap & Surplus Management

• Monitor generation, segregation, storage, and accounting of scrap materials.
• Ensure proper authorization and documentation for scrap disposal.
• Maintain accurate records of scrap generation and disposal.
• Identify opportunities for recovery and reduction of material wastage.

9. Safety & Housekeeping

• Ensure compliance with all safety requirements within the stores and warehouse.
• Ensure safe stacking, handling, loading, and unloading of materials.
• Maintain proper housekeeping and 5S standards.
• Ensure availability and usage of required PPE by store personnel.
• Identify and mitigate material handling and storage risks.

Key Performance Indicators (KPIs)

• Inventory accuracy
• Stock variance percentage
• Reduction in slow-moving and non-moving inventory
• Material availability to production
• Inventory carrying cost
• Stock turnover ratio
• Timely GRN and material issue processing
• Audit compliance
• Reduction in material losses and damages
• ERP transaction accuracy
• Team productivity
• Implementation of 5S and safety standards

Educational Qualification

• Bachelor's Degree in Commerce, Engineering, Supply Chain Management, Materials Management, or a related discipline.
• MBA/PG Diploma in Materials Management, Supply Chain Management, or Logistics will be an added advantage.

Experience

• 1015+ years of experience in Stores, Warehouse, Inventory, or Materials Management.
• Minimum 3–5 years in a managerial or senior leadership role.
• Experience in a manufacturing, engineering, steel, electrical, cable, transmission, or infrastructure industry will be preferred.

Required Skills

• Strong knowledge of inventory and warehouse management.
• Experience with ERP/SAP and inventory management systems.
• Knowledge of GRN, material reconciliation, stock audits, and inventory valuation.
• Strong leadership and team management capabilities.
• Excellent planning and organizational skills.
• Advanced knowledge of MS Excel and MIS reporting.
• Strong analytical and problem-solving abilities.
• Knowledge of 5S, safety, and quality systems.
• Effective cross-functional coordination and communication skills.