Senior Subcontracts Administrator

Job Summary

The Senior Subcontracts Administrator builds, standardizes, and scales the subcontracting function supporting all CBRE Government Services portfolios. This is a full-time, salaried role. Reporting to the Sr. Manager of Subcontracts & Procurement, the position partners with Operations to implement consistent subcontracting processes, administer a portfolio of subcontracts, and ensure compliance with government contracting requirements and internal policies and procedures. The role requires deep FAR/DFARS knowledge, strong subcontract administration experience, structured change-management capability, and a proactive, solution-oriented approach. As the first point of escalation, the position provides decisive guidance to subcontract administration staff and helps resolve issues quickly and effectively.

Primary Job Functions

• Lead change management initiatives to implement a consistent subcontracting model across multiple business lines.
• Partner with Operations leaders to define roles and responsibilities: Operations owns requirements, scopes, and budgets; Supply Chain leads solicitation strategy, competitive evaluation, award recommendations, and subcontract file compliance.
• Facilitate workshops and process-mapping sessions to clarify handoffs throughout the subcontract lifecycle.
• Drive adoption of standardized intake processes, documentation requirements, approval gates, and service expectations.
• Collaborate with Operations on award recommendations so technical, commercial, and compliance factors are fully considered.
• Establish communication routines and partnership structures supporting performance monitoring, corrective actions, change management, and closeout.
• Manage the full lifecycle for assigned key subcontracts, including solicitation, negotiation, award, administration, and closeout.
• Pre-award/Solicitation: Partner with Operations to understand requirements, strengthen procurement-type justifications, and prequalify suppliers as appropriate.
• Negotiation: Confirm requirements are met and achieve best value or lowest price technically acceptable (LPTA).
• Award: Follow required procedures to oblige funding and execute subcontracts and system purchase orders.
• Administration: Support dispute resolution, invoice clarifications, subcontractor performance management, changes, and closeout.
• Serve as a subject-matter expert on FAR, DFARS, the Service Contract Act, Davis-Bacon Act, collective bargaining agreements (SCA/DBA/CBA), other federal regulations, and company policies.
• Coordinate with Finance, Legal, Compliance, and Supply Chain to align subcontractor deliverables with program milestones, support seamless execution, and resolve performance issues.
• Mentor junior subcontract administrators and cross-functional business partners; provide subcontract administration guidance to mentor/protege small businesses as needed.
• Apply a continuous-improvement mindset to challenge the status quo, conserve resources, and enable greater focus on strategic initiatives.

Education, Experience and Certification

Working Conditions - Remote - Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting.
Knowledge, Skills, and Abilities ·         Advanced knowledge of federal acquisition processes, FAR/DFARS, and labor laws applicable to government contractors, including the Service Contract Act and Davis-Bacon Act. ·         Ability to negotiate complex subcontract terms with confidence and diplomacy and align subcontract strategies with program and business objectives. ·         Ability to rapidly assess risks, costs, and performance issues; develop practical solutions; and anticipate concerns before escalation. ·         Collaborative leadership builds trust across Business Development, Operations, Finance, and Legal and supports the development of junior administrators. ·         Resilience and adaptability under tight deadlines, audits, shifting priorities, and changing regulatory requirements. ·         Clear communication that translates complex contract terms into plain language and provides concise, actionable updates to executives and program managers. ·         Proven program-management capability with strong organization, attention to detail, and advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint.

Financial Responsibilities
·         No

People Management
·         No

Travel Requirements
·         No

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