Senior Technical Assistant

Position Summary

The Senior Technical Assistant to the President & CEO provides high-level technical, analytical, administrative, and project support to the President & CEO. The position serves as a key support role in the evaluation, coordination, monitoring, and implementation of technical and business-related initiatives. The role requires strong technical knowledge, analytical ability, project coordination skills, and the capacity to work with different departments, managers, clients, consultants, and external stakeholders.

Key Responsibilities

1. Technical & Executive Support

• Provide technical assistance and professional support to the President & CEO on operational, engineering, construction, manufacturing, and project-related matters.
• Review and analyze technical documents, project proposals, plans, specifications, reports, and other relevant documents.
• Conduct technical assessments and provide recommendations based on available data and project requirements.
• Assist the President & CEO in evaluating technical and operational risks, issues, and potential solutions.
• Prepare technical presentations, briefing materials, reports, and management summaries for executive review.
• Attend meetings on behalf of or together with the President & CEO when required and provide appropriate technical input.

2. Project Monitoring & Coordination

• Monitor the progress of major projects, special assignments, and strategic initiatives under the direction of the President & CEO.
• Coordinate with Project Management, Engineering, Production, Operations, Procurement, Finance, Sales, and other departments to ensure alignment with management directives.
• Track project milestones, deliverables, timelines, budgets, and critical issues.
• Identify delays, technical concerns, resource requirements, and potential project risks and escalate them to the President & CEO.
• Follow up on action items and commitments resulting from executive meetings.

3. Technical Analysis & Problem Solving

• Investigate technical and operational problems and coordinate with concerned departments in developing corrective actions.
• Review technical data and performance reports to identify trends, discrepancies, inefficiencies, and opportunities for improvement.
• Assist in conducting feasibility studies, cost-benefit analysis, process reviews, and technical evaluations.
• Provide recommendations for improving processes, productivity, quality, cost efficiency, and project execution.
• Support management in evaluating new technologies, equipment, systems, materials, and technical solutions.

4. Executive Reporting & Documentation

• Prepare regular and ad hoc reports for the President & CEO.
• Consolidate information and updates from various departments into clear and concise executive-level reports.
• Maintain accurate records of technical evaluations, project updates, management decisions, and action items.
• Develop presentations, dashboards, and other management tools as required.
• Ensure that information presented to the President & CEO is accurate, timely, complete, and properly validated.

5. Special Projects

• Lead or assist in special projects and assignments initiated by the President & CEO.
• Conduct research and gather information necessary for management decision-making.
• Coordinate cross-functional teams for projects requiring executive oversight.
• Assist in implementing new systems, processes, policies, and improvement initiatives.
• Monitor the completion of special assignments and provide status updates to the President & CEO.

6. Coordination & Stakeholder Management

• Serve as a communication and coordination link between the President & CEO and key departments or project teams.
• Coordinate with clients, suppliers, consultants, contractors, government agencies, and other external parties when authorized.
• Maintain professional relationships with internal and external stakeholders.
• Ensure that management instructions and decisions are properly communicated and followed through.

7. Compliance, Quality & Risk Management

• Assist in ensuring that projects and technical activities comply with company policies, standards, specifications, and applicable regulations.
• Participate in technical audits, inspections, investigations, and quality improvement activities when required.
• Identify potential operational, technical, safety, quality, and project risks and recommend appropriate actions.
• Maintain confidentiality of sensitive company, project, financial, and executive information.

Qualifications

• Bachelor's degree in Engineering, Architecture, Construction Management, Project Management, Business Administration, or a related technical field.
• At least 5 years of relevant technical, engineering, project management, operations, or executive support experience.
• Experience in construction, manufacturing, engineering, project management, or a related industry is an advantage.
• Strong knowledge of technical documentation, project management principles, and business operations.
• Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Knowledge of project management software, CAD, ERP, or other technical/business systems is an advantage.
• Ability to multitask
• Attention to detail

Pay: Php35,000.00 - Php40,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person