Senior U.S Accounts Executive

We are seeking a highly experienced Accounting & Payroll Specialist with 7+ years of hands-on experience in accounting operations, bookkeeping, payroll, and financial reconciliation. The ideal candidate should have strong expertise in QuickBooks (QB), bank account reconciliation, accounts payable/receivable, general ledger activities, and monthly financial reporting.

Key Responsibilities

• Manage day-to-day accounting and bookkeeping activities using QuickBooks.
• Perform monthly and quarterly bank account reconciliations, investigate discrepancies, and ensure accurate financial records.
• Handle accounts payable, accounts receivable, journal entries, invoicing, expense tracking, and general ledger maintenance.
• Process and manage employee payroll using Paychex or ADP, including payroll calculations, deductions, taxes, and payroll reporting.
• Review payroll records and ensure timely and accurate processing of employee compensation.
• Maintain payroll-related documentation and coordinate with payroll providers, employees, and management.
• Develop a strong understanding of H-1B wage requirements, including prevailing wages, LCA requirements, wage levels, and compliance considerations.
• Assist with tracking employee compensation against applicable H-1B/LCA wage requirements and identify potential discrepancies.
• Prepare financial statements, account schedules, reconciliations, and management reports.
• Support audits, tax preparation, year-end closing, and financial documentation requirements.
• Maintain accurate and confidential accounting, payroll, and employee records.

Required Skills

• 7+ years of accounting, bookkeeping, and payroll experience.
• Strong hands-on experience with QuickBooks.
• Advanced experience with bank reconciliations and general ledger accounting.
• Experience with Paychex and/or ADP payroll systems.
• Strong knowledge of bookkeeping, AP/AR, payroll processing, and financial reporting.
• Working knowledge of H-1B payroll and wage compliance requirements.
• Strong attention to detail and ability to identify accounting and payroll discrepancies.
• Excellent analytical, organizational, and communication skills.Role & responsibilities