Senior Wedding Planner

About The Company :

The Wedding Company is India’s first tech-enabled wedding planning platform streamlining the $130B unorganized wedding market. With 2,000+ verified partners and 1,000+ weddings successfully executed across leading destinations in India and internationally, we’re on a mission to redefine how couples plan and experience their weddings.

In 2026, we raised $2.75 million (₹26.3 Cr) in seed funding, led by Wellingdon Advisors LLP, LVX and angels from Wakefit, Delhivery and Dropbox, reflecting strong confidence in our vision to redefine how India plans weddings

Key Responsibilities

1. Initial Consultation & Concept Design

● Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color palette, and priorities.

● Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.

● Scope Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi, Sangeet, Haldi, and the Reception.

2. Vendor Sourcing & Management

● Vendor Selection: Match clients with curated options for decorators, caterers, photographers, makeup artists, and entertainment.

● Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings to lock in dates.

● Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the venue and technical production teams.

3. Budgeting & Financial Control

● Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories based on client priorities.

● Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit clearances to vendors.

● Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality or guest experience.

4. Guest Experience & RSVP Management

● RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary restrictions, and special needs.

● Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions, and helpdesk operations.

● Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP lounges.

5. Timeline Production & On-Site Coordination

● Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks, and ritual schedules.

● Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stage performances start on time.

● Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches before guest arrivals.

● Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendor delays discreetly.

Requirements

● Experience: 5+ years of wedding planning experience specifically within the Delhi NCR Region.

Feel free to reach us at:

Email : [email protected]

Website : theweddingcompany.com