Service Admin Asssistant

Responsibilities

• Assist in the daily administrative activities of the Supply Chain and Service Department.
• Receive, record, and monitor service requests, work orders, service reports, and related documents.
• Coordinate with service technicians, warehouse personnel, suppliers, customers, and other concerned departments regarding service requirements and schedules.
• Prepare and process service-related documents, purchase requests, purchase orders, delivery documents, and other required paperwork.
• Monitor the status of service requests, parts availability, deliveries, and pending transactions.
• Assist in coordinating the issuance, delivery, and return of service parts, materials, and equipment.
• Maintain accurate and updated records of service transactions, inventory movements, and other supply chain-related activities.
• Encode and update service and supply chain data in company systems, spreadsheets, or monitoring reports.
• Prepare regular reports on service requests, pending work orders, parts, deliveries, and other operational activities.
• Assist in monitoring service parts and materials to ensure timely availability for scheduled service activities.
• Follow up with suppliers and internal departments regarding pending orders, deliveries, and service requirements.
• Assist in resolving administrative concerns and discrepancies related to service orders, deliveries, documents, and inventory records.
• Ensure proper filing and safekeeping of service, supply chain, and other departmental documents.
• Support the Service and Supply Chain teams in scheduling, coordination, and other administrative tasks.
• Perform other duties and responsibilities that may be assigned by the immediate supervisor.

Qualifications

• Bachelor’s degree
• Previous experience in administrative, supply chain, logistics, service operations, or similar roles is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Willing to start ASAP
• Amenable to work near Bridgetowne Pasig City

Pay: Php18,000.00 per month

Work Location: In person