Service Scheduling Coordinator

Expected compensation: 40.05 USD Per Hour

HireArt is helping an on-demand, autonomous ride-hailing company find a Service Scheduling Coordinator to support the day-to-day scheduling and coordination of fleet service operations.

In this role, you'll support the day-to-day scheduling and coordination of fleet service operations. You'll work closely with operations teams to keep schedules up to date, coordinate resources, track operational activities, and help ensure the fleet is supported efficiently.

The ideal candidate is highly organized, detail-oriented, and eager to learn in a fast-paced operations environment. You enjoy solving problems, communicating with cross-functional teams, and keeping projects and schedules on track.

As a Service Scheduling Coordinator, You'll

• Support the day-to-day scheduling of fleet service teams and operational resources.
• Assist with coordinating staffing and resource plans to support changing operational priorities.
• Maintain scheduling trackers, records, and operational documentation.
• Help coordinate logistics and resource needs across teams and facilities.
• Create reports and simple visualizations to communicate scheduling updates, resource utilization, and operational metrics.
• Coordinate meetings, document action items, and follow up on outstanding tasks.
• Communicate schedule changes and operational updates with internal stakeholders.
• Identify scheduling conflicts or resource constraints and escalate issues when needed.
• Support ongoing planning activities and recommend process improvements.
• Take on additional operational tasks as needed to support the team and fleet operations.

Requirements

• 1+ years of experience in scheduling, dispatching, production planning, operations coordination, or a related field
• Experience supporting scheduling or resource planning, preferably within mobility, automotive, manufacturing, or another fast-paced operational environment
• Strong organizational skills with excellent attention to detail Ability to prioritize multiple tasks and adapt to changing priorities in a fast-paced environment Strong written and verbal communication skills Proficiency with Google Workspace or Microsoft Office Strong interpersonal skills and the ability to collaborate across teams Willingness to learn new tools, processes, and technologies Ability to work independently while knowing when to ask questions or escalate issues

Bonus Qualifications

• Experience supporting scheduling, dispatching, workforce planning, or operations coordination
• Experience creating spreadsheets, reports, or basic KPI dashboards
• Familiarity with fleet operations, mobility, manufacturing, or logistics environments
• Experience using project management or scheduling tools such as Jira, Smartsheet, or similar platforms

Benefits

• Pre-tax commuter benefits
• Employer (HireArt) subsidized healthcare benefits (eligibility begins on the first of the month following 60 days of service)
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment: *This is a full-time, ongoing contract position staffed via HireArt. It will be onsite and available to candidates who are local to the Foster City, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.*