Services Administrator

ABOUT THE ROLE

We're a growing facilities management and trades services business based in Sydney, looking for a switched-on full-time administrator to join our small, busy operations team.

This role suits someone who thrives in a fast-moving environment, enjoys working across systems and processes, and can keep things running smoothly behind the scenes. If you have experience in the trades or facilities management space, particularly with job management software like simPRO - we want to hear from you.

KEY RESPONSIBILITIES

– Job scheduling and coordination support across trade service teams

– Raising and managing jobs in simPRO, including updates to job status, site information, and work orders

– Coordinating between technicians, subcontractors, and site contacts to ensure timely job completion

– Assisting with tender and service contract administration

– Purchase order and invoice administration

– Preparing reports and maintaining accurate records

– General administrative support to Service Managers and the wider operations team

– Managing inbound emails and handling ad-hoc administrative tasks

ABOUT YOU

To be successful in this role, you will have:

– Previous experience in administration, ideally within a trades, facilities management, or construction environment

– Experience using simPRO or a similar job management platform (highly regarded)

– Trade coordinator or service coordinator experience (highly regarded)

– Excellent attention to detail and accuracy

– Strong organisational and time management skills

– Intermediate to advanced Microsoft Office skills, particularly Excel and Outlook

– Excellent written and verbal communication skills

– Ability to work independently and manage competing priorities

WHAT'S ON OFFER

– Flexible working arrangements for the right candidate (following initial 3-month period)

– Supportive and down-to-earth team culture

– Opportunity to grow your role as the business expands

– Convenient Lilyfield location

– Competitive package based on experience

IDEAL FOR

This role would suit an experienced administrator or trade/service coordinator looking for a professional yet relaxed team environment.

If you're highly organised, have a keen eye for detail, and enjoy supporting a busy team, we'd love to hear from you.