Shared Services AP Manager

Job Title: Accounts Payable Manager

JOB SUMMARY AND PURPOSE The Accounts Payable Manager will be responsible for leading the organization’s accounts payable function. Directs and oversees the management of the accounts payable staff and processes associated with the payment of invoices, processing of purchase orders, receiving of goods and communication with external vendors and internal stake holders.

DUTIES AND RESPONSIBILITIES

Oversee daily operations and supervision of the AP Department.

o Ensure that W-9's are received prior to setting up vendors in the ERP system.

o Once vendor payments are approved, prepares checks and various electronic payments.

o Ensure that all payments to suppliers/vendors are made timely and accurately.

o Respond to vendor inquiries related to accounts payable.

o Investigate and resolve problems associated with processing invoices

o Interact with external auditors to provide original documentation

o Hire, train, motivate, and evaluate accounts payable staff members

o Develop, implement, and improve policies and department controls to increase accuracy and efficiency

« Ensures accurate annual distribution of 1099's per IRS filing guidelines and deadlines.

« Prepares weekly Cash Forecasts

« Prepares & maintains policies and procedures to ensure effective internal controls to safeguard assets and the timely and accurate reporting of AP activities.

« Acts as AP system super user by thoroughly understanding the AP systems and processes and by leading system upgrades and implementations.

o Develops & implements continuous improvements to the accounts payable system and procedures.

« Manage Corporate Credit Card and PCard programs, including monthly reconciliation.

QUALIFICATIONS AND EXPERIENCE

« Bachelor’s degree required.

« 8+ years’ experience in Accounts Payable department with supervisory experience.

KNOWLEDGE, SKILLS, AND ABILITIES

« Excellent analytical, organizational, and project management skills

« Ability to work independently and manage time effectively to meet goals and deadlines « Attention to detail and problem-solving ability

« Dependable and committed to putting in additional effort as required to meet tight deadlines

« Flexible, team-oriented, and able to succeed in a fast-paced environment

« Ability to listen to others, express ideas both orally and in writing and provide relevant and timely information to staff, clients, managers, etc.

« Experience working with Microsoft Office, particularly Excel.

« Experience with OCR and automated invoice processing software.

COMPETENCIES

« Copes with change; shifts gears with comfort

« Integrity and Trust – Seen as direct and honest individuals who can keep confidences and admit mistakes

« Organizing – Rallies people and resources to get projects completed properly; stores and accesses information effectively and efficiently; delegates and manages the delegated components to accomplish more in less time; does not get flustered with competing priorities

« Drive for Results – Pushes themselves and others consistently to meet or exceed goals « Planning – Accurately assesses and breaks down work into steps; schedules work and makes assignments; adapts to roadblocks along the way

« Functional and Technical Skills – Has the functional and technical knowledge and skills to do the job at a high level of accomplishment; must be able to possess and adapt to technological and digital innovation

« Written Communications – Communicates quickly and professionally in various communication settings and styles-with and to all levels of the organization; Expresses themselves clearly and concisely and is easily understood; does not over-communicate unnecessary information

PERFORMANCE MEASURES

« Timely and accurate invoice processing

« Achievement of deadlines and project deliverables

« Thorough understanding of the supply chain

« Ability to motivate through strong leadership skills

Job Type: Full-time

Pay: $140,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person