SHE Compliance and Digital Transformation Support (3P)

About the role

The SHE Compliance and Digital Transformation Support role serves as the operational backbone of the site Safety, Health and Environment (SHE) program. The role combines digital project delivery, employee engagement, communications, training and event coordination, telematics monitoring, wellbeing program support, and regulatory compliance administration. The position enables the Site Safety Lead to focus on governance, risk management, strategic planning and leadership engagement while ensuring that day-to-day SHE activities, data, documentation and transformation projects are executed consistently and with strong follow-through.

Key responsibilities

• 1. Digital Transformation and Project Management Support

  Coordinate and implement SHE digital initiatives and process improvements that simplify work, improve employee experience and strengthen control visibility.

  • Support digital projects from scoping and planning through implementation, testing, rollout, documentation and post-launch follow-up.
  • Streamline and digitize processes for event safety management, visitor management, permitting and contractor-related workflows.
  • Support the Eyes Up monitoring process, including data capture, tracking, reminders, action visibility and reporting.
  • Identify repetitive or manual activities suitable for simplification, automation or standardization.
  • Build and maintain solutions using Microsoft Forms, SharePoint, Power Automate and, where available, Power Apps.
  • Create project plans, action trackers, dashboards, standard work instructions and adoption materials.
  • Coordinate with SHE, Security, Workplace/Facilities, HR, Legal, IT, Procurement, vendors and business stakeholders with minimum supervision.

  Talent indicators: Digital-first mindset • Project coordination • Process improvement • Independent execution • Stakeholder management

  2. Training and Event Logistics Support

  Coordinate the administration and logistics of SHE learning activities, events, campaigns, workshops and emergency preparedness programs.

  • Plan schedules and logistics for SHE inductions, First Aid, emergency response, Safe Travel, driver safety and other required capability programs.
  • Manage invitations, participant lists, venues, training suppliers, equipment, materials, catering and on-the-day support, as applicable.
  • Maintain attendance, completion, assessment, certification and renewal records in an audit-ready manner.
  • Support SHE Week, Safety Day, emergency drills, wellbeing activities and other employee engagement programs.
  • Prepare event plans, run sheets, checklists, evaluation forms, post-event reports and lessons learned.

  Talent indicators: Strong organization • Event coordination • Supplier coordination • Attention to detail • Customer service mindset

  3. SHE Communications and Employee Engagement

  Create clear, engaging and people-centered communications that strengthen SHE awareness, participation and culture.

  • Design SHE infographics, posters, digital cards, presentation materials, campaign toolkits and other visual communication assets.
  • Produce and edit the weekly ValUes video and other short-form SHE videos, including basic scripting, storyboarding, editing and publishing coordination.
  • Maintain a SHE communications calendar aligned with campaigns, training, compliance milestones and seasonal risks.
  • Use approved AI-enabled creative tools responsibly to improve content quality, speed and consistency.
  • Monitor reach, participation and feedback, and recommend improvements to future communications.

  Talent indicators: Creative communication • Visual storytelling • Video editing • AI-enabled content creation • Audience awareness

  4. Telematics, Control Tower and Incident Monitoring Support

  Provide dependable administrative and analytical support for Safe Travel performance, telematics monitoring and incident visibility.

  • Monitor Brightmile dashboards and maintain current driver, vehicle, user and compliance records.
  • Provide administrative support services to the Control Tower, including data consolidation, routine follow-ups, case tracking and report preparation.
  • Track driver adoption, safety signals, risk indicators, journey or route-related records, training status and agreed corrective actions.
  • Monitor reported driving incidents, near misses and relevant safety alerts; organize supporting information and promptly escalate cases requiring review.
  • Prepare regular telematics and Safe Travel summaries using Excel and Power BI, with clear data-quality checks and action visibility.
  • Support transition or integration activities involving future telematics and fleet safety technologies.

  Talent indicators: Data discipline • Analytical thinking • Confidentiality • Timely escalation • Dashboard literacy

  5. Wellbeing Initiatives Support

  Support practical, inclusive and engaging wellbeing initiatives connected to SHE and the employee experience.

  • Coordinate wellbeing campaigns, activities, communications, registrations and logistics.
  • Support programs related to physical wellbeing, mental wellbeing, ergonomics, healthy routines and safe hybrid working.
  • Maintain participation records and summarize engagement feedback or agreed program indicators.
  • Coordinate with HR, Workplace, medical providers, employee groups and other relevant stakeholders.
  • Create campaign materials that are accessible, practical and aligned with approved guidance.

  Talent indicators: Empathy • Employee engagement • Program coordination • Discretion • Inclusive communication

  6. Legal and Regulatory Compliance Support

  Provide organized administrative and documentation support for Philippine SHE legal and regulatory obligations.

  • Maintain the legal register, compliance calendar, permit tracker, renewal schedule and evidence repository.
  • Prepare, compile, route and submit supporting documents for applicable DOLE, DENR, BFP and LLDA requirements under the direction of the Site Safety Lead and authorized signatories.
  • Coordinate document requests and follow-ups with building administration, service providers, consultants and government offices.
  • Maintain controlled, traceable and audit-ready records for permits, certificates, reports, inspections, manifests and official correspondence.
  • Flag upcoming deadlines, incomplete evidence, inconsistencies and potential compliance gaps for management review.
  • Support audit, inspection and legal-document preparation while observing confidentiality, records retention and data privacy requirements.

  Talent indicators: Compliance discipline • Records management • Accuracy • Professional coordination • Strong follow-through

About you

• Education

  • Bachelor's degree in Business Administration, Industrial Engineering, Information Technology, Communications, Project Management, Operations Management, Environmental Science, Occupational Safety and Health, or a related field.
  • Equivalent relevant experience and a strong portfolio of digital, communications, analytics or project work may also be considered.

  Relevant Experience

  • Experience in at least two of the following areas: digital transformation, project coordination, process improvement, event or training logistics, communications, data analytics, telematics administration, or compliance documentation.
  • Demonstrated ability to manage multiple workstreams, coordinate varied stakeholders and deliver outputs with minimum supervision.
  • Experience working with government documentation, regulated processes, fleet safety, SHE programs or corporate operations is an advantage.

  Critical Skills

  Capability

  What good looks like

  Digital and technology

  Microsoft 365, SharePoint, advanced Excel, Power BI, Power Automate, Microsoft Forms, AI productivity and creative tools; Power Apps is an advantage.

  Project delivery

  Work planning, process mapping, action tracking, coordination, documentation, testing, rollout and adoption support.

  Communications

  Graphic design, infographic development, basic video production, storytelling, presentation design and employee engagement.

  Data and analytics

  Data quality checking, KPI tracking, dashboard preparation, trend interpretation and concise reporting.

  Professional capabilities

  Ownership, attention to detail, prioritization, problem solving, confidentiality, collaboration and clear escalation.

  Ideal Candidate

  A digitally savvy, self-driven, creative and highly organized professional who enjoys turning complex or manual work into practical, user-friendly solutions. The ideal candidate combines project discipline with strong communication skills, is comfortable working with data and technology, and can manage routine administration while also contributing new ideas. The person should be able to work with minimum supervision, exercise sound judgment, protect confidential information and escalate safety or compliance issues promptly.