Shipping Admin

Shipping Documentation Management

• Prepare and maintain accurate shipping documents, including bills of lading, invoices and customs declarations paperwork.
• Maintain records of all shipping transactions, ensuring they are easily accessible for audits.

Agent Pass Coordination

• Issue and manage agent passes, ensuring all passes are valid and meet the security requirements for port or facility access.
• Coordinate with agents and shipping personnel to distribute passes in a timely manner, addressing any access issues promptly.
• Keep accurate records of all agent passes and renewal dates.

Customs and Regulatory Compliance

• Handle renewal of shipping agent licenses and registrations to ensure legal and operational compliance with customs requirements.
• Liaise with customs agents to ensure all shipments meet regulatory and compliance standards.
• Monitor and manage the filing of customs declarations.
• Stay updated on the changes to local, international shipping and customs regulations to ensure all processes are complaint.

Customer and Stakeholder Communication

• Communicate with customers, vendors and internal departments regarding shipment details, updates and any documentation needed.

Requirements

• Possess at least Diploma in logistics, business administration or a related field is preferred.
• Fresh graduates are encourage to apply.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills (English and Bahasa Melayu).
• Proficient in Microsoft Office (Word, Excel, Power Point).
• Ability to handle tight deadlines in a fast-paced environment.
• Knowledge of shipping regulations and customs requirements is a plus, particularly in managing licenses and registrations with customs/immigration.

Working Conditions

• Office-based role with occasional visits to customs and immigration office.

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave

Application Question(s):

• Proficient in Microsoft Office, especially Microsoft Word and Microsoft Excel?
• What is your expected salary?

Education:

• Diploma/Advanced Diploma (Preferred)

Language:

• English (Preferred)

Work Location: In person