Shipping Administrator

About the CompanyCalendar Cheese Company is Australia’s leading importer and distributor of domestic and international specialty cheese, caviar and premium dry goods, servicing premium retailers, restaurants and airlines across Australia. We offer an extensive selection of quality products sourced from the best dairies, affineurs and producers around the world.

Why Join Us?
Global Exposure: Work closely with international suppliers and logistics partners to manage imported products from around the world.
Varied & Dynamic Role: Gain experience across supply chain, shipping, imports, customs documentation and inventory coordination.
Career Development: Build your expertise in international trade, shipping operations and FMCG supply chain management.
Collaborative Culture: Work alongside Procurement, Operations, Quality Assurance and Warehousing teams to ensure seamless product delivery.

What You'll Be DoingThe Shipping Administrator plays a key role in managing the end-to-end import process, ensuring shipments are delivered accurately, efficiently and in compliance with regulatory requirements.
Import & Shipping Coordination: Monitor shipment progress and work closely with international suppliers to ensure timely and accurate delivery of products. Documentation & Compliance: Compile, review and manage import documentation, ensuring a smooth customs clearance process and compliance with relevant regulations. Liaise with customs brokers and external stakeholders as required. Costing & ERP Administration: Create and maintain internal costing records for incoming shipments and prepare delivery documentation using the M3 system. Cross-Functional Collaboration: Work closely with Warehouse and Quality Assurance teams to coordinate incoming stock and support efficient operational outcomes.
Administration & Reporting: Manage the international inbox, maintain accurate shipment records and support the Shipping Manager with daily operational activities.

What You'll Bring

• Experience in importing, freight forwarding or international trade, ideally within an FMCG environment
• Experience working with ERP systems, preferably M3
• Strong organisational skills with the ability to multitask and manage competing priorities
• Excellent written and verbal communication skills
• Ability to work autonomously, take initiative and meet deadlines
• Microsoft 365 skills, particularly Excel
• Tertiary qualifications in Supply Chain, Logistics, International Trade or a related discipline are advantageous, though relevant experience will be highly regarded.

If you're an organised and detail-oriented administrator looking to build your career in international shipping and supply chain operations, we'd love to hear from you.