Shipping & Export Coordinator

About the role

Univa Aromatics Pte Ltd is looking for a detail-oriented and responsible Shipping & Export Coordinator to join our team. The successful candidate will be responsible for coordinating export shipments, preparing shipping documents and liaising with freight forwarders, transport providers and internal departments to ensure timely and accurate delivery of our flavours and fragrances products to overseas customers.

Key responsibilities

• Coordinate and arrange export shipments by air, sea and courier.
• Prepare and check shipping documents, including commercial invoices, packing lists, delivery orders and other export-related documents.
• Liaise with freight forwarders, courier companies and transport providers to arrange shipment collection and delivery.
• Coordinate with the sales, production and warehouse teams to ensure goods are ready for shipment according to delivery schedules.
• Monitor shipment status and follow up on delays or delivery issues.
• Ensure shipping documents and shipment details are accurate and complete.
• Assist with export customs declarations and other shipping formalities, where applicable.
• Coordinate the preparation of product labels, carton markings and shipping instructions.
• Maintain proper records of shipments, shipping costs and related documents.
• Ensure export shipments comply with applicable shipping, customs and company requirements.

About you

• Minimum Diploma in Logistics, Supply Chain Management, Business Administration or a related discipline.
• Previous experience in shipping, logistics or export coordination will be an advantage.
• Familiarity with export documentation and freight forwarding procedures is preferred.
• Proficient in Microsoft Office, especially Excel and email.
• Good organisational skills and attention to detail.
• Able to communicate and coordinate effectively with internal departments and external service providers.
• Responsible, systematic and able to work independently.
• Able to manage multiple shipments and meet delivery deadlines.

About us

Univa Aromatics Pte Ltd is a manufacturing company specialising in flavours and fragrances products.