Shipping & Export Executive

Key Responsibilities

• Plan, coordinate, and execute the full export process for shrimp shipments to Korea, China, Australia and domestic destinations, from order confirmation to shipment departure.

• Liaise with freight forwarders, shipping lines, cold-chain logistics providers and customs agents to arrange bookings, container space, and delivery schedules.

• Monitor shipment timelines and proactively resolve delays, documentation gaps or compliance issues before they impact delivery.

• Prepare and submit applications to Sabah DOF (Jabatan Perikanan Sabah) for export permits and related approvals.

• Coordinate with relevant authorities to obtainHealth Certificates, Certificates of Origin, etc required by destination countries.

• Stay current on export/import regulations and product standards specific to each destination market.

• Ensure full traceability documentation (farm-to-shipment) is maintained in line with buyer and regulatory audits.

• Prepare, verify, and manage export documents including but not limited to: Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, Health Certificate and DOF export permits.

• Ensure all documents are accurate, complete and submitted within required timelines to avoid shipment delays or rejections at the port of entry.

• Maintain organized, up-to-date records of all shipment and compliance documents for internal and external audits.

• Work closely with the production/processing team to align shipment schedules with harvest and processing timelines.

• Communicate with overseas buyers/agents on shipment status, documentation requirements and any changes in destination country regulations.

• Support management with shipment cost tracking, freight comparisons and export performance reporting.

Requirements

• Minimum 2–3 years of relevant experience in shipping/export operations, preferably within the seafood, aquaculture industry in Sabah.
• Proven, hands-on experience dealing with Sabah DOF processes and export permit applications.
• Demonstrated experience preparing health certificates and export documentation for shipments to Korea, China and/or etc.
• Experience with shrimp or other live/frozen seafood export is highly preferred.

Skills & Knowledge

• Solid understanding of international export procedures, incoterms and customs clearance processes.
• Familiarity with cold-chain/perishable goods logistics requirements.
• Working knowledge of import regulations for Korea, China and Australia (or willingness to quickly learn and stay updated).
• Strong attention to detail — documentation errors can result in shipment rejection or financial loss.
• Good command of English (written and spoken); Bahasa Malaysia required; Mandarin an advantage (for liaising with China-based buyers/agents).
• Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable with basic digital documentation/record-keeping systems.

Other Requirements

• Willing to travel locally (to DOF offices, ports, processing facilities) as needed.
• Able to work under tight shipment deadlines and manage multiple shipments/markets concurrently.
• Own transport preferred, as the role may require visits to government offices and port facilities.