Shipping Assistant Manager

About the role

The Shipping Assistant Manager is responsible for overseeing and coordinating the company's shipping and logistics activities to ensure finished goods, raw materials, and other shipments are handled efficiently, accurately, and on time. The position works closely with Production, Warehouse, Purchasing, Sales, Customs, Freight Forwarders, and Transporters to ensure smooth import and export operations and compliance with company procedures and relevant regulations.

Key responsibilities

• Manage and supervise daily shipping and logistics operations
• Coordinate local and overseas shipments, including import and export activities
• Prepare and verify shipping documents such as commercial invoices, packing lists, bills of lading, delivery orders, and certificates of origin
• Coordinate with freight forwarders, shipping agents, customs agents, transporters, and customers
• Monitor shipment schedules and ensure timely delivery of finished goods and raw materials
• Arrange transportation, container bookings, loading schedules, and delivery arrangements
• Monitor shipping costs, freight charges, and logistics expenses
• Ensure proper customs documentation and compliance with import/export requirements
• Coordinate with the warehouse and production departments to ensure goods are ready for shipment according to schedule
• Track shipments and provide updates to management and relevant departments

About you

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Shipping, or a related field
• Minimum 8 to 12 years of relevant experience in shipping, logistics, import/export, preferably in a manufacturing environment
• Experience in managing shipping documentation and coordinating import/export shipments
• Knowledge of customs procedures, freight forwarding, transportation, and international shipping processes
• Good understanding of inventory, warehouse, and supply chain operations
• Good communication and negotiation skills
• Strong leadership and team management skills
• Good problem-solving and organizational skills
• Computer literate and familiar with Microsoft Office and ERP systems
• Able to work independently, meet deadlines, and handle multiple tasks under pressure