Shipping Clerk

Key Responsibilities

1. Shipping Documentation

   • Prepare and process delivery receipts, invoices, shipping documents, loading lists, and other required paperwork.
   • Verify that shipping documents match the actual quantity, product, and destination.
   • Maintain organized and updated shipping records and files.

2. Order & Shipment Coordination

   • Receive and verify shipping or delivery instructions from authorized personnel.
   • Coordinate with Warehouse, Production, QA, Accounting, Purchasing, and Logistics regarding outgoing shipments.
   • Monitor the schedule of deliveries and ensure shipments are dispatched on time.

3. Loading & Dispatch

   • Assist in checking finished goods before loading.
   • Verify product description, quantity, packaging condition, batch/lot number, and destination.
   • Ensure that the correct products are loaded onto the assigned vehicle.
   • Coordinate with drivers and helpers during loading and dispatch.

4. Inventory Verification

   • Assist in reconciling actual stocks against shipping documents.
   • Report discrepancies in quantity, product identification, or documentation immediately.
   • Ensure proper recording of stocks released from the warehouse.

5. Quality & Compliance

   • Ensure that only properly approved and released products are shipped.
   • Coordinate with QA for product release requirements when applicable.
   • Follow company policies on food safety, GMP, sanitation, warehouse safety, and security.
   • Ensure proper handling of products to prevent damage or contamination during loading and transport.

6. Receiving & Filing of Documents

   • Monitor returned delivery documents and ensure that signed copies are properly received.
   • File completed shipping and delivery documents for easy retrieval and audit purposes.
   • Track missing or incomplete documents and coordinate with concerned personnel.

7. Communication & Reporting

   • Communicate shipment status, delays, discrepancies, and other issues to the immediate supervisor.
   • Prepare daily or periodic shipping reports as required.
   • Assist in resolving delivery and documentation concerns.

8. Other Duties

   • Maintain cleanliness and orderliness of the shipping/dispatch area.
   • Assist during inventory counts and warehouse audits.
   • Perform other related duties that may be assigned by management.

Qualifications

• Graduate of BS Logistics Management, Supply Chain Management, Business Administration, Accounting, or any related course.
• With experience in shipping, warehouse, logistics, or inventory operations is an advantage.
• Knowledge of basic shipping and warehouse documentation.
• Basic computer skills, particularly Microsoft Excel and Word.
• Good attention to detail and accuracy in checking quantities and documents.
• Good organizational and communication skills.
• Ability to work under pressure and meet delivery schedules.
• Willing to work in a food manufacturing/production environment and follow company safety and food safety procedures.
• Willing to work on shifting schedules, overtime, weekends, or holidays when required.