Shipping Clerk / MRO Assistant

Position Summary

The Shipping Clerk/MRO Assistant supports both the Shipping and Maintenance, Repairs & Operations departments. This position is responsible for coordinating daily shipments, maintaining inventory accuracy, processing shipping documentation, purchasing MRO materials, and supporting cost-effective purchasing and distribution activities.

The successful candidate must be organized, detail-oriented, computer literate, and able to work effectively in a fast-paced manufacturing environment.

Shipping Responsibilities

• Work with the Warehouse Supervisor to ensure daily shipments are completed timely, accurately, and safely.
• Receive delivery orders and purchase orders in ERP system.
• Reconcile discrepancies on delivery order and purchase order receipts with the originating plant or Purchasing.
• Allocate inventory and print picklists three to four times daily.
• Route customer LTL orders using the internal TMS system and customer routing guides.
• Handle all non-customer shipments for the Verona plant.
• Convert THD order quantities on picklists to case quantities before entering orders into the TMS system.
• Enter THD orders into the TMS system.
• Retrieve load numbers, print pallet placards and carrier manifests, and match them with picklists.
• Break down picklist documents by due date, customer, LTL, and parcel.
• Review customer order comments and special instructions, highlighting important information for Warehouse Associates.
• Process “Hot Sheet” and “Must Ship” requests from Customer Service.
• Log drivers in and out when entering the plant through the shipping dock entrance.
• Provide packing lists and bills of lading to Customer Service as requested.
• Process proof-of-delivery requests for LTL and parcel shipments.
• File picklists, bills of lading, and other shipping documents.
• Audit customer orders.
• Initiate cycle counts for the Industrial Warehouse.
• Enter cycle count results and complete monthly reports.

MRO Purchasing and Inventory Responsibilities

• Manage purchasing and distribution activities while identifying cost-effective solutions.
• Assess purchase orders for accuracy and compliance with applicable regulations.
• Obtain vendor price quotes, compare quotes against requirements and budgets, and submit purchase orders to vendors.
• Review backorders and follow up with suppliers regarding delivery dates.
• Review daily minimum/maximum reports and reorder items based on historical usage and work order requirements.
• Review costs for stock and non-stock items and request a minimum of three quotes when appropriate.
• Research and purchase non-stock items for Operations and Maintenance while obtaining the best available pricing.
• Purchase MRO stock and non-stock items.
• Purchase and issue MRO components.
• Process inventory returns.
• Maintain inventory control and accurate inventory records.
• Take physical inventories in the storeroom.
• Identify causes of inventory errors and make necessary adjustments in the tool crib.
• Obtain and verify data accuracy.
• Maintain required records to support inventory accuracy at all transaction points.
• From shipping orders, packing slips, and manifests, select, prepare, and pack MRO-related raw materials for shipment.

General Responsibilities and Behavioral Expectations

• Record, document, and report data and information as required.
• Follow all established standard work, procedures, policies, and guidelines.
• Maintain excellent safety and housekeeping practices in accordance with plant and corporate guidelines.
• Practice Lean 6S habits daily in assigned work areas.
• Sort and inspect products or components for compliance with quality requirements using visual methods, simple go/no-go gauges, or fixturing when necessary.
• Identify and contribute continuous improvement ideas.
• Participate in Continuous Improvement Events as requested.
• Perform other duties and support additional processes for which training or prior experience is provided.

Qualifications and Requirements

• High school diploma or GED equivalent required.
• Previous warehouse experience preferred.
• Previous purchasing or buying experience helpful, but not required.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to work accurately in a fast-paced environment.
• Good data entry skills.
• Computer literate, with knowledge of Microsoft Excel, Word, PowerPoint, and other Microsoft Office programs.
• Ability to work effectively with vendors, carriers, Customer Service, Purchasing, Warehouse, Operations, and Maintenance personnel.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person