Shipping Coordinator (Customs)

As a Shipping Coordinator, you will support end-to-end purchasing and shipping processes from supplier follow-ups and customs documentation to invoice reconciliation, system updates, and reporting. This role requires strong coordination skills, accuracy in financial and shipment records, and the ability to manage multiple moving parts in a fast-paced environment.

After you apply, our Talent Seekers may call you for a quick intro conversation. Please keep your lines open from Monday–Friday | 9:00 AM – 4:00 PM.

What you’ll be working on

• Support Buying team and forwarding agents in driving cost savings and risk reduction in shipment/container consolidation
• Review and follow up shipping documents with suppliers prior to shipment arrival.
• Coordinate shipping and bookings with forwarding agents for approved shipments.
• Monitor and update daily ETAs in MYOB based on shipment reports from forwarders.
• Follow up suppliers on purchase order status and shipment updates and create balance POs for partially shipped orders.
• Check WMS to verify receipt of purchase orders and resolve discrepancies.
• Process partial and final container lists, including costing reports for management.
• Coordinate with the buying team for inspection/QC requirements and shipment schedules.
• Assist the buying team with orders ready for dispatch.
• Reconcile supplier invoices and submit verified documents to the Finance team for payment processing.
• Enter payments in MYOB and ensure accuracy of details.
• Process and enter bills/costs related to orders and allocate prepayments to corresponding bills.
• Generate weekly reports for registered and set-up customer IDs.
• Prepare monthly account details reports and AP Aging reports for overseas accounts.
• Support the Warehouse Team for Container List reports.
• Support the customer service team with order arrival inquiries.

What we’re looking for

• Open to fresh graduates up to 2 years of relevant experience (Graduate of Logistics, Customs Administration, or any related course/trainings)
• Excellent verbal and written communication skills.
• Has knowledge or exposure to customs, shipping documentation, and import/export processes through studies, internship/OJT, or work experience.
• Basic understanding of consolidated shipments and coordination with freight forwarders or customs brokers is an advantage.
• Comfortable using Excel and working with data, reports, and tracking documents. (Using Lookup/Vlookup)
• Ability to work independently and collaboratively
• Growth mindset and adaptability in dynamic, fast-paced environments
• Must be willing to work full onsite

Job Type: Full-time, Day Shift

Hybrid (Makati Office): 9th Floor, Room 901 Vicente Madrigal Building - 6793 Ayala Ave, Makati City