Shipping Executive

In international logistics, BL Documentation refers to Bill of Lading documentationthe legally binding core contract between a shipper, freight forwarder, and carrier detailing the cargo, route, title, and terms of transit.

Here is a ready-to-use, professional Job Description (JD) for a Logistics & EXIM Specialist (BL & Shipping Documentation). You can easily tailor the experience level or location as needed.

Job Description: Logistics Specialist BL & Shipping Documentation

Job Title: Specialist / Manager – Export/Import & BL Documentation

Department: Supply Chain & International Logistics

Reports To: Senior Logistics Manager / Trade Compliance Manager

Employment Type: Full-Time

Job Overview

We are seeking an accurate, detail-oriented BL & Shipping Documentation Specialist to oversee international shipping documentation, with a primary focus on Bill of Lading (BL) management. In this role, you will interface directly with ocean carriers, freight forwarders, customs house agents (CHAs), and internal sales/finance teams. You will ensure all ocean and air freight documentation—including Master Bills of Lading (MBL) and House Bills of Lading (HBL)—are processed seamlessly, accurately, and in compliance with global trade regulations.

Key Responsibilities

• Bill of Lading Management:

• Draft, review, and verify ocean/air Bills of Lading (MBL & HBL), including Original, Seaway Bill, and Telex Release instructions.

• Audit Shipping Instructions (SI) against Commercial Invoices, Packing Lists, and Letters of Credit (L/C) to eliminate discrepancies.

• Coordinate BL amendments with shipping lines promptly to avoid customs hold-ups or late documentation fees.

• EXIM & Export/Import Documentation:

• Prepare complete shipping sets: Commercial Invoices, Packing Lists, Certificates of Origin (COO), Bills of Entry/Shipping Bills, and Phytosanitary/Inspection Certificates.

• Work closely with Customs House Agents (CHAs) to expedite customs clearance procedures for both import and export shipments.

• Logistics & Operations Coordination:

• Track and update cargo movement from Port of Loading (POL) to Port of Discharge (POD) using carrier systems.

• Liaise with ocean freight carriers, air lines, and freight forwarders to request freight quotes, secure container bookings, and manage vessel schedules.

• Resolve shipping line disputes, port demurrage/detention issues, and documentation delays.

• Compliance & Record Keeping:

• Ensure full compliance with foreign trade policies, INCOTERMS, DGFT rules, and local customs regulations.

• Maintain precise digital records of all trade documentRole & responsibilities

Preferred candidate profile