Shipping Executive

Kelly Outsourcing & Consulting Group (KellyOCG) is a leading global provider of talent management solutions, specializing in Managed Service Provider (MSP),Recruitment Process Outsourcing (RPO) services and Business Process Solutions ( BPS ).We are proud to be Certified as a Great Place to Work®, and we take pride in doing things differently — through the services we deliver and the people we attract.

At KellyOCG, we empower our clients to hire smarter and our people to grow faster. If you’re passionate about recruitment, technology, and making an impact, we’d love to have you join our team.

Our client operates in the food distribution industry, playing a critical role in ensuring the efficient and reliable supply of food products across the region. With a strong network of suppliers and logistics capabilities, they serve a diverse portfolio of customers, including retailers, food service providers, and hospitality businesses.

Job Summary

We are looking for a Shipping Executive to manage import, export, and local shipping operations, including shipping documentation, customs clearance, freight coordination, and delivery schedules, while ensuring compliance with Malaysian customs requirements and smooth logistics operations.

Key Responsibilities

• Handle full spectrum of shipping operations (import, export, local deliveries).
• Prepare and process shipping documents, including invoices, packing lists, and customs forms (K1, K2, etc.).
• Liaise with freight forwarders, shipping agents, and customs officers to ensure timely clearance and delivery.
• Ensure compliance with Malaysian customs regulations and import/export laws.
• Monitor shipment schedules and ensure timely deliveries to customers or warehouses.
• Coordinate with warehouse, sales, and procurement teams for smooth logistics flow.
• Resolve shipping discrepancies, delivery issues, and damages promptly.
• Maintain accurate shipping records and update management on shipment status.
• Optimize shipping processes
• Ad-hoc task by superior/management

Requirements

• Diploma/Degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 2-3 years of experience in shipping or logistics operations.
• Good knowledge of Incoterms, Malaysian customs procedures, and relevant documentation.
• Familiar with freight booking, customs clearance, and third-party logistics (3PL).
• Strong coordination and problem-solving skills.
• Proficient in Microsoft Office (Excel, Word) and E10/logistic software.
• Ability to work under pressure and meet deadlines.
• Good communication skills in English and Bahasa Malaysia.