Simpro Assistant - Makati

Internal Position Title: Admin Assistant (SimPro)

Role Snapshot

Full-time, Day Shift, Onsite

1–3 years of professional experience in administrative support, particularly job management

Strong analytical thinking and problem-solving abilities

Experience updating supplier purchase order costs in Simpro (Bunnings, Mitre 10, etc.)

Excellent written and verbal communication skills

About the Role

We are working with a company specialising in commercial fit-outs, property refurbishments, industrial improvements, and comprehensive facilities management services throughout Sydney. Their projects range from high-end office spaces and hospitality establishments to major industrial facilities and ongoing property maintenance. With a dedicated team overseeing every stage of a property's lifecycle, they provide coordinated solutions under one point of accountability.

In this position, you will provide internal administrative support by managing job-related activities through Simpro and various client portals, helping ensure that work orders, records, and processes are properly maintained.

Why Cooee

At Cooee, we believe meaningful connections between people can inspire growth and positive change. We are dedicated to helping individuals discover their potential and become the best versions of themselves. Our purpose is to contribute to transformation, one individual, one community, and one business at a time.

As One Team, we place great importance on building lasting relationships founded on trust and guided by our shared vision of "transforming through connection." This common purpose shapes how we work together and strengthens the partnerships we create.

What you'll be working on:

● Setting up and managing jobs in Simpro, including service inbox requests and scheduling activities

● Reviewing and adjusting supplier purchase order costs in Simpro, including transactions from Bunnings, Mitre 10, and other suppliers

● Processing Facilio comment notifications received through email and reflecting the necessary updates in Simpro

● Managing and maintaining Facilio and JLL tags

● Comparing job records across Facilio and Prism to verify that all relevant jobs have been entered into Simpro

● Monitoring insurance expiration dates and following up on renewals through Simpro and Procore

● Preparing and updating the starting works list within Simpro

● Distributing approved purchase orders to contractors

● Recording and uploading contractor invoices into Xero

● Following up on pending or outstanding invoices

● Performing routine administrative duties and providing day-to-day operational support

What we're looking for:

● 1–3 years of relevant professional experience in administrative assistance, with a focus on job management responsibilities

● Good working knowledge of Simpro and its various functions for managing jobs and administrative processes

● Familiarity with client management portals such as Facilio and Prism is an advantage but not mandatory

● Effective communication skills, both written and spoken

● Well-developed analytical abilities and a practical approach to resolving problems

● Strong time management skills, with the ability to complete tasks independently while coordinating effectively with international partners

● Willingness to learn, adapt to changing priorities, and work efficiently in a fast-paced environment

WHY COOEE

We believe that genuine human relationships create opportunities for people to grow and thrive. At Cooee, our commitment is to support human potential and help individuals progress toward becoming their best selves. This belief drives our purpose of making a difference through transformation, one person, one community, and one business at a time.

We operate as One Team, nurturing relationships built on mutual trust and a shared commitment to our vision, "to transform through connection." Our sense of purpose brings us together and serves as the foundation of the relationships we build with our partners.

WHAT WE OFFER:

● Health Maintenance Organization (HMO) coverage starting on Day 1

● Access to holistic coaching and professional guidance

● Weekly team engagement initiatives and opportunities to connect with colleagues

● Continuous learning and employee development opportunities

● Company-provided IT equipment

● Statutory benefits in accordance with government regulations

Once your application has been submitted, a member of our Talent Seekers team may contact you for an initial conversation. Kindly remain available for calls from Monday to Friday, between 9:00 AM and 4:00 PM.

Note: Applicants who have recently submitted an application for the same position do not need to apply again. Our recruitment team is currently assessing the applications already received.

Job Type: Full-time, Day Shift

Onsite (Makati Office): 901-C, 9th Floor, Vicente Madrigal Building, 6793 Ayala Avenue, Makati City, Philippines