Saline Area Schools

SIS and State Reporting Specialist
at Saline Area Schools
JOB DESCRIPTION
Student Information Systems and State Reporting Specialist
The Student Information Systems (SIS) and State Reporting Specialist provides district-level leadership and coordination for student information systems, state and federal education reporting, and data quality. The specialist establishes reporting processes, timelines, data standards, validation procedures, and accountability structures to ensure accurate, complete, secure, and timely reporting. This position serves as a central resource for PowerSchool and related student data systems, coordinates reporting requirements across schools and departments, identifies and resolves data-quality issues, and ensures the district is prepared for required submissions, audits, and compliance reviews.
The specialist reports to the Assistant Superintendent of Teaching and Learning, and collaborates closely with the Director of Technology. This position provides systems, data-quality, reporting, and compliance oversight for enrollment-related data but does not assume primary responsibility for pupil accounting determinations, enrollment eligibility, residency verification, or required pupil accounting documentation assigned to the District Pupil Accounting and Enrollment Specialist. In essence, the SIS and State Reporting Specialist partners with the District Pupil Accounting and Enrollment Specialist to reconcile enrollment, membership, attendance, and other pupil accounting data across PowerSchool, district records, and state reporting systems; identify discrepancies; determine appropriate corrections; and ensure required reporting is accurate and timely.
Saline Area Schools strives to hire individuals who are intrinsically motivated, have a deep desire to grow professionally, believe children deserve to learn in an environment that is the least restrictive, and demonstrate the highest level of cultural competence. SAS strives to employ individuals who possess a strong work ethic, are committed to providing children with boundless opportunities, and understand that equity, inclusion, and social justice are essential to the success of a 21st-century school community.
QUALIFICATIONS
Required Education/Certification
<ul>
<li>Bachelor's degree in information systems, data management, education, business, public administration, or a related field.</li>
</ul>
Preferred Education/Certification
<ul>
<li>PowerSchool certification, advanced PowerSchool training, or Michigan pupil accounting training or certification.</li>
</ul>
Required Experience
<ul>
<li>3-5 years of experience working with SIS and state reporting for a LEA or ISD.</li>
<li>Experience using databases, spreadsheets, data-validation tools, and reporting processes.</li>
<li>Demonstrated ability to organize overlapping reporting cycles, meet established deadlines, and follow issues through resolution.</li>
<li>Strong analytical, problem-solving, communication, training, and customer-service skills.</li>
<li>Demonstrated ability to lead cross-departmental work, influence others, and ensure follow-through without direct supervisory authority.</li>
<li>Demonstrated commitment to confidentiality, FERPA compliance, and appropriate data access.</li>
</ul>
Preferred Experience
<ul>
<li>Experience with Michigan CEPI/MSDS reporting and Michigan pupil accounting requirements.</li>
<li>Experience with PowerSchool administration and PowerSchool reporting tools.</li>
<li>Experience with data integrations between SIS and other educational applications.</li>
<li>Experience with database querying, data extraction, reporting tools, or other data-analysis technologies.</li>
<li>Experience with Michigan reporting collections such as REP, TSDL, GAD, SID, EEM, FID, and CRDC.</li>
<li>Experience participating in audits, state monitoring, or compliance reviews.</li>
<li>Experience developing procedures, delivering staff training, and improving data-quality processes in a K-12 setting.</li>
</ul>
RESPONSIBILITIES AND DUTIES
<ul>
<li>Establish and maintain district wide data governance practices for student information, including data definitions, ownership, entry standards, validation rules, access, documentation, retention, and quality-control procedures.</li>
<li>Establish clear ownership for critical data elements and reporting fields, ensuring that responsibility for source data remains with the appropriate school, department, or administrator.</li>
<li>Identify recurring data-quality issues and develop sustainable processes, controls, training, or system changes to prevent their recurrence.</li>
<li>Develop and maintain a district wide framework identifying the source, owner, reviewer, and reporting use of critical student data elements.</li>
<li>Maintain district readiness for state and federal audits, monitoring, data reviews, and compliance inquiries by maintaining supporting documentation, submission records, validation results, correction histories, and evidence of required approvals.</li>
<li>Respond to data and reporting inquiries from CEPI, MDE, ISD, federal agencies, auditors, and other authorized entities, coordinating responses with the appropriate district department.</li>
<li>Evaluate proposed changes to PowerSchool configuration for potential impacts on student records, reporting, integrations, and compliance requirements before implementation.</li>
<li>Conduct periodic reconciliation of data among PowerSchool, connected systems, district reports, and state reporting systems to identify discrepancies and confirm data integrity.</li>
<li>Develop and maintain recurring data-quality reports and exception reports to identify missing, duplicate, inconsistent, or anomalous records before they affect required reporting.</li>
<li>Monitor changes to Michigan Department of Education, CEPI, federal, ISD, and other applicable reporting requirements and translate changes into district procedures, timelines, training, system updates, and communication.</li>
<li>Develop and maintain business-continuity procedures for critical SIS and reporting functions, including documented processes, cross-training, backup personnel, and contingency procedures for system outages or staff absences.</li>
<li>Develop and provide periodic reports to district leadership regarding data quality, reporting readiness, recurring data issues, system concerns, compliance risks, and opportunities for process improvement.</li>
<li>Lead the district's state and federal reporting processes from planning and data preparation through validation, submission, certification, and post-submission reconciliation including but not limited to MiData Hub, MSDS, TSDL, SID, EEM, GAD, REP, FID, and CRDC.</li>
<li>Assign corrections to the appropriate staff, track them to completion, and keep district leaders informed of readiness and unresolved concerns.</li>
<li>Execute the SIS annual rollover process in PowerSchool, communicating necessary steps in the process with impacted buildings and departments.</li>
<li>Support PowerSchool and PSSP fields, reporting settings, extracts, imports, exports, user access, and annual updates related to this role.</li>
<li>Provide guidance and reporting oversight to building and department administrators and other designated staff responsible for maintaining course, schedule, report card, attendance, and student-record data in PowerSchool.</li>
<li>Provide schools with guidance and support on attendance, student records, PowerSchool, and state reporting, while monitoring data for accuracy, completeness, and consistency and coordinating timely resolution of discrepancies.</li>
<li>Develop and maintain a district wide PowerSchool training and support system, including role-based onboarding, self-directed modules, train-the-trainer opportunities, group training, written procedures, and ongoing staff assistance.</li>
<li>Provide regular updates to the Assistant Superintendent of Teaching and Learning regarding deadlines, completion status, compliance risks, unresolved concerns, and needed decisions.</li>
<li>Collaborate with the Liberty School team and provide occasional front-office coverage only as needed, ensuring a welcoming and professional experience for district visitors and callers.</li>
<li>Lead cross-departmental work, influence others, and ensure follow-through without direct supervisory authority.</li>
<li>Build alignment across buildings and departments, influence stakeholders, and drive successful implementation without direct supervisory authority.</li>
<li>Cultivate positive, collaborative relationships with colleagues and administrators through open, respectful, and effective communication.</li>
<li>Perform other tasks as assigned by the Assistant Superintendent of Teaching and Learning or designee.</li>
</ul>
ESSENTIAL DUTIES
<ul>
<li>Demonstrate regular attendance, punctuality, and dependability in fulfilling all assigned responsibilities.</li>
<li>Communicate effectively and professionally through respectful verbal and written communication.</li>
<li>Prioritize, organize, and manage multiple responsibilities while meeting established deadlines and adapting to changing priorities.</li>
<li>Exercise sound judgment, maintain confidentiality, and protect student and employee information in accordance with district policy and applicable law.</li>
<li>Effectively utilize district technology resources, computer network systems, and software needed to perform assigned responsibilities.</li>
<li>Analyze complex information, identify discrepancies, and coordinate timely resolution with the appropriate staff.</li>
<li>Implement all Saline Area Schools Board policies, administrative procedures, and department expectations consistently and effectively.</li>
<li>Engage in continuous professional learning and self-evaluation to maintain current knowledge of reporting requirements, system changes, and effective practices.</li>
<li>Comply with all district health, safety, and security policies, procedures, and protocols to maintain a safe working environment.</li>
</ul>
PHYSICAL AND MENTAL DEMANDS WORK HAZARDS
Work in standard office and school building environments requiring mobility, visual and auditory acuity, communication skills, interpersonal skills, organizational skills, sustained attention to detail, problem-solving skills, adaptability, technology proficiency, and the ability to manage time-sensitive work.
SUPERVISORY RESPONSIBILITIES
None.
EQUIPMENT
Computer, telephone, printer, scanner, standard office equipment, PowerSchool, state and federal reporting systems, and other district-authorized software and technology resources.
TRAVEL
Occasional travel between district buildings and to local, regional, or state meetings and professional learning may be required.
WORK SCHEDULE
12-month
FLSA STATUS
Exempt
TERMS OF EMPLOYMENT
Unaffiliated, Specialist 4
Benefits as defined by the applicable employee agreement or district terms of employment.
SALARY
Starting salary between $60,563 - $86,207; commensurate with experience
APPLICATION METHOD
EXTERNAL CANDIDATES: All interested and qualified external applicants must complete an application and upload all necessary documents on the TalentEd Website (please visit our HR web page at: <a href="https://saline.tedk12.com/hire/index.aspx#" rel="nofollow noopener" target="_blank">https://saline.tedk12.com/hire/index.aspx#</a> to access the SAS Job Openings). All applicants must minimally include a letter of interest, resume and application, which must be received no later than the deadline listed or until the position has been filled.
INTERNAL CANDIDATES: All interested and qualified internal applicants must submit a letter of interest, Attention Kara Davis, and a current resume via email to Kelly Simion, HR Coordinate at <a href="mailto:simionk@salineschools.org" rel="nofollow noopener" target="_blank">simionk@salineschools.org</a>. All letters of interest, resumes and applications must be received no later than the deadline listed or until filled.
NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.
If you have any accessibility concerns regarding the completion of this application, please contact Sarahanne Nelson, HR Coordinator, <a href="mailto:nelsons1@salineschools.org" rel="nofollow noopener" target="_blank">nelsons1@salineschools.org</a> to set up an appointment for additional support.
Pay: $60,563.00 - $86,207.00 per year
Work Location: In person

SIS and State Reporting Specialist

SIS and State Reporting Specialist

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