Site Admin-3rd party payroll

Role & responsibilities

I. Site Management & Operations

• Office & Facility Management: Oversee general office management, including stationary supplies, HSE stock, inventory, pantry, snacks, etc. at all sites and RO.
• Housekeeping: Ensure high standards of housekeeping at Guest House, Zero Point, PSS, and RO.
• Site & RO Maintenance: Manage AMCs and oversee general site maintenance activities.
• Utility & Contract Management: Oversee contract renewals and coordinate with HO and IT.
• Logistics & Support: Manage cab services.
• Errands & Site Requirements: Handle general errands and special site requirements promptly.

II. Financial & Vendor Management

• Billing & Payments: Ensure accurate billing, timely submission, and payment follow-up.
• Budgeting & Forecasting: Assist in forecasting and managing administrative budgets.

III. Compliance & Safety

• ISO / HSE Coordination: Ensure compliance with ISO and HSE standards.
• Statutory Compliance: Assist with coding and adherence to statutory compliances.

IV. Process Improvement & Innovation

• Proactiveness & Innovation: Drive continuous improvement in site operations.
• Problem Solver: Persistently address challenges with innovative solutions.
• Feedback & Monitoring: Establish feedback and monitoring systems.

V. Event & Stakeholder Management

• Events & Activities: Plan, coordinate, and execute site events.
• Stakeholder Management: Manage SOS & instant situations, fostering strong relationships.

Preferred candidate profile

• Education: Bachelors degree in Business Administration, Facilities Management, or related field.

• Experience: 510 years in administration, facilities management, or site operations.

• Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

• Strong negotiation and vendor management skills.

• Strong people management skills.