Site Admin Associate

The Site Admin Associate provides administrative and operational support to the project site, particularly in the monitoring and coordination of Sales Office, Model Unit, Showroom, sales activities, events, vehicle requirements, and tripping schedules. The position ensures that site-related administrative processes are properly coordinated, documented, and implemented in accordance with company policies and operational procedures.

Key responsibilities

• Monitor the overall condition, readiness, cleanliness, and proper operation of all Sales Offices, Model Units, and Showrooms
• Coordinate with concerned departments and service providers regarding site-related concerns, repairs, maintenance, supplies, and other operational requirements
• Conduct regular site monitoring and prepare reports on observations, concerns, and action items
• Provide administrative and logistical assistance for sales-related activities and events, including open houses, project launches, and other promotional activities
• Handle and coordinate vehicle requests for project and sales-related activities
• Handle and monitor tripping schedules for both in-house Sales personnel and accredited brokers
• Assist in the preparation, processing, monitoring, and review of Sales Activity Budget requests
• Maintain organized records, files, permits, reports, and other project-related administrative documents
• Prepare reports, correspondence, presentations, monitoring sheets, and other administrative documents
• Coordinate with various departments to facilitate timely completion of site and sales-related requirements

Qualifications

• Bachelor's/College Degree in Business Studies/Administration/Management or equivalent
• Excellent interpersonal and communication skills
• Knowledgeable in general office practices and business etiquette
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• High attention to detail and quality-oriented
• Highly organized, with good filing and documentation skills
• Able to follow established operational procedures and guidelines
• Can work effectively under pressure and meet deadlines
• A team player with strong multitasking, coordination, and follow-through skills
• Able to work with minimal supervision