Site Admin

• Provide day-to-day administrative support for the construction site office and project team.
• Maintain and organize project documents, records, correspondence, reports, and other site-related documentation.
• Assist in managing and compiling site claims, supporting documents, and claim-related records for submission and follow-up.
• Assist in preparing and coordinating monthly site billing, including verification of supporting documents, invoices, and relevant site expenses.
• Monitor and maintain records of site utilities and operational expenses, including electricity, water, internet, telephone, waste disposal, and other site-related services.
• Coordinate with the Project Manager, Site Engineer, Site Supervisor, subcontractors, suppliers, and HQ on administrative and operational matters.
• Assist with the preparation and submission of documents to consultants, clients, subcontractors, suppliers, authorities, and other relevant parties when required.
• Maintain proper filing of drawings, inspection records, delivery orders, invoices, claims, permits, bills, payment documents, and other project documentation.
• Monitor and record incoming and outgoing documents, correspondence, submissions, claims, and other project-related records.
• Assist in coordinating site meetings, appointments, toolbox meetings, inspections, and other project-related activities.
• Assist with monitoring site office supplies, stationery, equipment, utilities, and other administrative requirements.
• Support the HR/Admin team in matters relating to site personnel, foreign workers, including onboarding, employee records, accommodation, transportation, and other site arrangements where applicable.
• Perform other administrative and operational duties and ad-hoc tasks assigned by the Project Manager or management.

Job Requirement:

* Diploma or Bachelor's Degree in Business Administration, Management, Construction Management, or a related field.
* Preferably 1–2 years of experience in site administration, construction administration, or a similar role.
* Experience in a construction or high-rise building project will be an added advantage.
* Good knowledge of Microsoft Office, particularly Microsoft Excel and Word.
* Good documentation, filing, and record-keeping skills.
* Able to communicate and coordinate effectively with site personnel, subcontractors, suppliers, consultants, and head office.
* Good organizational and time-management skills, with strong attention to detail.
* Able to work independently and manage multiple administrative tasks in a fast-paced construction site environment.
* Willing to be based at the construction site and work according to the project's working schedule.
* Good command of English and Bahasa Malaysia, both written and spoken.
* Able to work well as part of a team and maintain good working relationships with different levels of personnel.
* Knowledge of construction site documentation and procedures will be an added advantage.