Site admin

About the role

The Administration Officer is responsible for providing accurate and timely administrative support across Odell Resources maintenance and haulage operations. The role works closely with the Haulage Manager, Maintenance Manager, Fleet Controllers, Mine supervisors and other site personnel to support daily operational requirements, workforce movements, records, reporting and general administration. This is a site-based FIFO role working a 7/7 roster and is responsible for coordinating flights and accommodation, maintaining operational records, supporting maintenance and haulage administration, and ensuring information is accurate, organised and communicated to the relevant personnel.

Key responsibilities

• Provide day to day administrative support to both Maintenance and Haulage operations
• Coordinate and book employee and contractor flights, accommodation and travel requirements, including changes, cancellations and roster movements directed by management
• Maintain personnel movement, travel and accommodation records and communicate itineraries to relevant personnel
• Support mobilisation and demobilisation activities, including site access, inductions, travel requirements and required documentation
• Assist Haulage with daily registers, driver records, timesheets, fatigue documentation, contractor information and operational reporting
• Support Fleet Controllers and the Haulage Manager with document control, filing, data entry, reports and general administration duties
• Provide Maintenance administration support including work order records, service and repair documentation, parts and purchase order administration, maintenance registers and filing
• Assist with tracking vehicle servicing, inspections, defects, repairs and maintenance documentation to support fleet availability and compliance
• Process, review and cross check timesheets and supporting records before submission for approval of payroll and compliance achieving
• Assist with purchase orders, invoices, supplier documentation and reconciliation of supporting paperwork where required

About you

• Administration experience in mining, transport, maintenance or heavy industry (essential)
• Strong Microsoft Office, Outlook, Word and Excel skills (essential)
• Strong communication and organisational skills (essential)
• Ability to manage competing priorities (essential)
• High attention to detail and record accuracy (essential)
• Ability to handle confidential information (essential)
• Ability to work independently and within a team (essential)
• Current C Class Driver's Licence (required)
• Fitness for work in a FIFO environment (required)
• National Police Clearance (required)

About us

Odell Resources operates maintenance and haulage operations at Wiluna Operations.