Site Admin

Key Responsibilities

• Official Site Letters: Draft, format, and prepare official correspondence regarding critical site matters (such as material updates, worker notifications, and progress updates) as instructed by the Project Manager.
• Correspondence Management: Arrange and organize all incoming and outgoing official letters, ensuring they are systematically logged, tracked, and signed by the Project Manager.
• Meeting Documentation: Assist the Project Manager by formatting meeting agendas, typing up meeting minutes, and distributing them to the site team.
• Office Administration: Maintain the site office environment, order stationery/pantry supplies, manage utilities, and handle incoming phone calls or visitors.
• Data Entry & Records: Input daily worker attendance, track subcontractor headcounts on spreadsheets, and log site vehicle or equipment fuel usage.
• Delivery Order (DO) Handling: Receive, sort, and file physical delivery orders (DO) from material delivery trucks, checking them against purchase orders before forwarding them to HQ.
• HQ Coordination: Serve as the contact point between the site office and corporate HQ for HR matters, processing staff leave applications, and submitting medical claims.
• Clerical Support: Photocopy, scan, and neatly file physical paperwork to ensure the site office cabin remains organized and clutter-free.

Requirements

• Education: Minimum SPM, STPM, or Certificate/Diploma in Business Administration, Office Management, or equivalent.
• Experience: 1–2 years of experience as an office clerk, admin assistant, or site clerk. Construction industry exposure is preferred.
• Language & Writing: Strong written communication skills to draft clear, professional business letters in Malay and English.
• Computer Skills: Competent in text formatting and data entry using Microsoft Word and Microsoft Excel.
• Work Style: Systematic, highly organized, and comfortable working within a fast-paced project site office environment.

Pay: RM2,000.00 per month

Application Question(s):

• What is your salary expectations?
• What is your current notice period?

Work Location: In person