Site Admin / Document Controller (Contract 6 Month)

About the role

To manage all documentation related to the construction project under the company's Project Construction (PCM) scope. The role ensures all documents are complete, accurate, chronologically organized, and fully traceable. This supports effective project control throughout the construction period and enables smooth and complete handover to the Client at project completion.

Key responsibilities

• Receive, register, and file all project-related documents including drawings, submittals, method statements, RFIs, RFAs, and general correspondence.
• Assign document reference numbers and update revision history according to company standards.
• Maintain and update the Document Register, ensuring accuracy and traceability.
• Distribute documents to designated team members, including engineers and managers, based on project workflow and instructions.
• Track document status and coordinate responses or follow-ups with internal project teams.
• Prepare and issue transmittal forms for outgoing documents and record submission details.
• Organize and store soft and hard copy documents in a systematic manner for quick retrieval.
• Assist in preparing complete documentation sets for client handover at project completion.

About you

• Bachelor's degree in Business Administration, Information Management, Engineering, or other related fields.
• Minimum 2 years of experience in document control for construction projects.
• Strong understanding of construction-related documents such as drawings, RFIs, RFAs, submittals, method statements, and transmittals.
• Proficient in using Excel, Word, PDF, and shared/cloud-based document filing systems.
• Proven ability to coordinate with engineers, project managers, contractors, and relevant stakeholders.
• Detail-oriented and consistent in updating and organizing documentation.
• Good command of writing and speaking English.