Site Admin Executive

Job Responsibilities:

• Provide administrative support to the site team to ensure smooth daily operations.
• Maintain and update site documentation, including reports, permits, drawings, and correspondences.
• Handle site-related documentation such as purchase orders, delivery orders, invoices, and progress claims.
• Coordinate with HQ, consultants, subcontractors, on administrative matters.
• Assist in material requisition and ensure proper record-keeping of site inventory.
• Prepare and submit weekly/monthly site reports as required by management.
• Ensure compliance with company policies, safety regulations, and documentation standards.
• Manage filing system (hardcopy and softcopy) to ensure easy retrieval and proper record control.
• Support site meetings by preparing minutes of meeting and follow-up actions.

Job Requirements:

• Diploma or Degree in Business Administration, Construction Management, or related field.
• Minimum 1–3 years of working experience in construction/site administration (fresh graduates may be considered).
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good organizational and time management skills.
• Strong communication skills and ability to coordinate with multiple stakeholders.
• Able to work independently and under pressure in a fast-paced site environment.
• Willing to be based at construction site.