Site admin / project admin

Job Description - Site Admin
Company: Aratt Developers
Designation: Site Admin
Location: Project Site, Bengaluru
Experience: 2-5 Years
Employment Type: Full-Time
Key Responsibilities

• Manage day-to-day administrative activities at the project site.
• Maintain staff, labour, visitor, and contractor records.
• Monitor and maintain daily attendance of staff and labourers.
• Coordinate with HR regarding attendance, leave, new joiners, transfers, and employee-related matters.
• Ensure proper functioning and usage of biometric attendance systems at the site.
• Maintain site attendance registers, records, and daily reports.
• Coordinate manpower requirements with HR and site management.
• Handle site office stationery, office supplies, consumables, and inventory.
• Raise purchase/requisition requests for required materials and follow up until delivery.
• Maintain petty cash, supporting bills, vouchers, and expense records as per company procedures if applicable
• Coordinate with vendors, suppliers, contractors, housekeeping, security, and other service providers.
• Monitor housekeeping, sanitation, drinking water, pantry, and general site-office requirements.
• Ensure proper maintenance of office equipment, furniture, electrical items, and other administrative assets.
• Maintain records of company assets issued at the site and coordinate asset handover/return.
• Coordinate accommodation, transportation, food, and other facilities for site staff/labourers wherever applicable.
• Maintain proper filing of invoices, bills, delivery challans, quotations, and administrative documents.
• Coordinate with Accounts, HR, Procurement, IT, and Project teams for site-related requirements.
• Support employee onboarding and documentation at the project site.
• Monitor and report site administrative issues to the concerned management.
• Ensure compliance with company administrative policies and procedures.
• Prepare and submit daily/weekly/monthly administrative reports as required.
• Handle any other administrative responsibilities assigned by the Head HR.