Site Admin (Yard)

About the role

This is a Site Administrator role responsible for managing manpower, attendance, site documentation, worker records, materials, logistics, petty cash, and HSE administration on an industrial site.

Key responsibilities

• Record daily attendance of employees and subcontractor workers
• Prepare daily manpower and headcount reports
• Compile overtime and timesheet records for payroll submission
• Maintain leave, sick leave and permission records
• Maintain site records, filing systems and daily reports
• Prepare meeting minutes, correspondence and other site documents
• Maintain permits, toolbox meeting records, HSE documentation and inspection records
• Issue and monitor site passes and ID cards
• Maintain gate and visitor records
• Ensure workers and subcontractors complete required HSE site induction

About you

• Minimum SMA/SMK; Diploma (D3) in Office Administration, Management or related field is an advantage
• 1–2 years of experience in site administration, project administration or clerical work
• Experience in shipyard, fabrication yard, offshore or construction environment is an advantage
• Proficient in Microsoft Excel and Word
• Good command of Bahasa Indonesia and basic English for site documentation
• Basic understanding of K3/HSE requirements
• Able to work independently in a site environment and meet daily reporting deadlines
• Willing to work overtime, weekends or shifts when required
• SIM C and own transportation is an advantage

Benefits

• Competitive monthly salary
• Overtime pay according to applicable regulations
• BPJS Ketenagakerjaan & BPJS Kesehatan
• THR and annual leave
• PPE and uniform provided
• Site allowances such as meal/transport, subject to company policy