Site Administrator

Civcon Civil & Project Management is a Western Australian Civil Construction and Project Management company.  We pride ourselves in providing outstanding service to our clients, managing and delivering projects to quality standards.

Due to continuing growth, we require a full-time Site Administrator who is willing to work in a site office environment to join the team.

To be considered for this role all applicants will be required to meet the following criteria as a minimum.

• Strong communication skills;
• Excellent attention to detail;
• Highly organised and the ability to adapt to changing and conflicting priorities;
• Ability to work under pressure and meet tight deadlines;
• Logical and methodical approach to all tasks
• Proficient in Excel and Microsoft Word; and
• Ability to follow systems and procedures.

Responsibilities

The position involves the following but is not limited to:

• Project start up administration activities including set up of project folders, Site Diary, induction registers, safety notice board;
• Ensuring all Site familiarisation inductions are completed for all employees, subcontractors and visitors on site;
• Assist the Site Manager / Supervisor to ensure all resources / site activities and associated cost codes are entered into the Site Diary on a daily basis, including recording labour, plant and subcontractor resources;
• Collating all daily time sheets and issuing to Accounts Team on a weekly basis;
• Raising purchase orders, management of delivery dockets in the system;
• Review and processing of project invoices for management approval, including managing invoice queries with suppliers / subcontractors;
• Tracking status of purchase orders in the system for EOM reporting;
• Maintain effective and efficient hard and soft filing systems;
• General administration duties such as but not limited to stationery orders for site office and monitor and maintain printer areas;
• Archiving and close out of project works.

Apply with an updated copy of your CV and cover letter, only short-listed candidates will be contacted.

Civcon Civil & Project Management are an equal opportunity employer and welcome applications from Aboriginal and Torres Strait Islanders people and women.