Site Administrator

Job Summary:

MSR Green Energy Sdn. Bhd. ("MSR-GE"), a leading EPCC contractor in Malaysia’s renewable energy (“RE”) sector, is seeking a reliable and well-organised Site Administrator with at least three (3) years of relevant experience for a site-based role at a Large-Scale Solar ("LSS") project in Bachok, Kelantan, under a fixed 18-month contract.

The successful candidate will be responsible for supporting site operations through effective documentation, logistics coordination, reporting, and general administration. This role is critical to ensuring smooth day-to-day support for the engineering, construction, and QA/QC teams.

Key Responsibilities:

• Manage and maintain all site-related documentation, including daily reports, permits, attendance records, material delivery notes, and inspection forms
• Support coordination of site logistics such as equipment deliveries, visitor access, accommodation, and staff mobilisation
• Assist with preparation and submission of site reports, meeting minutes, and progress tracking documents
• Coordinate timesheets, leave records, and claims for site personnel in collaboration with HR and HQ
• Serve as the primary point of contact for site-based administrative matters between HQ and site personnel
• Support compliance with site safety protocols by tracking induction records, PPE issuance, and safety briefing attendance
• Maintain inventory records for site supplies and office consumables
• Assist the project and construction team in day-to-day coordination and record-keeping tasks as needed

Requirements:

• Diploma or equivalent qualification in Business Administration, Office Management, or a related field
• Minimum three (3) years of experience in a site-based administrative role within construction, engineering, or energy projects
• Strong organisational skills with attention to detail and ability to handle multiple tasks under tight timelines
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with document control systems is an advantage
• Good communication skills in both English and Bahasa Malaysia
• Proactive and independent, with the ability to work well in a site environment
• Willing to be based full-time in Bachok, Kelantan for the contract duration
• Possession of a valid CIDB Green Card is an advantage