Site Administrator

Hannafin Contractors Limited have a fantastic opportunity to join one of our construction projects in Newton Abbot with an immediate start date.

If you haven’t heard about Hannafin before you may be curious about who we are. We are a leading groundwork contractor with a strong footprint across the UK. Our dedication to quality and our expertise sets us apart. At Hannafin, our mission is clear and straightforward: industry leading projects with consistency and professionalism.

We are a family business who care about our people and have competitive salaries that are negotiable based on your experience.

Role Purpose:

To support the team on our Newton Abbot project to oversee and coordinate the Enhanced Level 1 (EL1) vetting process on-site, ensuring compliance and accuracy throughout, while also supporting general administrative duties including minute taking, photocopying, and other related tasks.

Key Responsibilities:

• Serve as the primary point of contact for individuals undergoing EL1 vetting.
• Manage all communication—both written and verbal—with applicants, prison service contacts, Shared Services Connected Ltd. (SSCL), and other relevant stakeholders.
• Monitor and maintain the progress of applications to ensure timely completion, proactively addressing any delays.
• Deliver regular updates and reports to the Site Team, HR Manager, and relevant customers.
• Assist the Quantity Surveyor (QS) with collating project-related information and documentation.
• Record and track site plant equipment using AssetTagz (training provided) to maintain accurate asset records.
• Manage site deliveries using the site booking AC Matrix (training provided) system to ensure successful and timely deliveries.
• Support with additional site-based administrative duties as required.

Key Skills and Experience:

Essential:

• Eligibility and willingness to obtain Enhanced Level 1 (EL1) security clearance.
• Proven experience in a similar administrative role with strong all-round administrative capabilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Comfortable adapting to various systems, software platforms, and working processes.
• Excellent verbal and written communication skills.
• Ability to perform effectively under pressure with a positive, solution-oriented attitude.
• Self-starter with the ability to manage and prioritise multiple tasks.
• Strong time management and commitment to meeting deadlines.
• Flexible, proactive, and responsive to changing workloads and responsibilities.
• High attention to detail and commitment to accuracy.

Desirable:

• Familiarity with GDPR, confidentiality, and data protection principles.
• Previous experience or knowledge of security vetting processes.
• Experience of Fast Draft would be beneficial but not essential, as training will be provided.
• Understanding of one or more of the following sectors:
• Construction and Building
• Civil Engineering and Groundworks
• Prison Services

Reports To: Project Manager

This is a fantastic opportunity for a reliable and organised individual to contribute to a fast-paced, dynamic project environment. If you're detail-oriented, proactive, and thrive in a collaborative team, we’d love to hear from you.

No agencies please.

Application question(s):

• What working hours are you looking for?
• Are you willing to undergo an Enhanced Level 1 vetting check?

Experience:

• Administrative: 1 year (preferred)

Licence/Certification:

• Right to Work in the UK (without company sponsorship) (required)
• Enhanced Level 1 Clearance (preferred)

Work Location: In person