Site Administrator

Job Title: Site Administrator

Location: Karratha

Contract duration: 12-18 months

Keystone People Solutions is recruiting a Site Administrator and Operations Coordinator for a major construction project based in Karratha. You’ll provide day to day administrative, document control, mobilisation and project support, working closely with the Project team, Site Manager, Site Superintendent, HSEQ team and wider site personnel.

You’ll be an important part of the site team, helping keep the project organised, professional and running smoothly, so the construction management team can focus on safe and efficient delivery.

Key responsibilities

• Provide daily administrative support to the Project team, Site Manager, Site Superintendent and site resources team
• Maintain site personnel records, mobilisation information, inductions, licences, competencies and training documentation
• Coordinate mobilisation and demobilisation for employees and subcontractors
• Assist with coordinating flights, accommodation, transport and site access requirements
• Maintain site attendance, personnel and workforce registers, and process timesheets for approval
• Assist with purchase orders, delivery records, invoices and other procurement administration
• Liaise with suppliers and subcontractors on deliveries, documentation and general requirements
• Maintain project filing systems, registers, correspondence and controlled documentation
• Assist the HSEQ team with training, induction and compliance records
• Help prepare meeting agendas, minutes, site notices and project communications
• Support onboarding of new employees, contractors and visitors to the project

What we’re looking for

• Excellent organisational and administrative skills with strong attention to detail
• A friendly, professional and confident communication style
• Disciplined and comfortable working with minimal supervision in a fast paced construction environment
• Strong interpersonal skills, able to work effectively with management, employees, subcontractors and suppliers
• Competent with Microsoft Office, particularly Outlook, Word and Excel
• Ability to maintain accurate records and handle confidential information

Experience

• Previous experience in a Site Administrator, Project Administrator, Construction Administrator or similar role preferred
• Experience within construction, mining, electrical, energy or industrial projects highly regarded
• Experience on regional or FIFO construction projects desirable
• Experience with timesheets, purchase orders, invoices and procurement administration desirable
• Current Australian driver’s licence preferred

What’s on offer

• $53 - $57 per hour plus superannuation
• Five days a week, eight to nine hour days