Site Clerk / Project Clerk (工地文員 / 項目文員)

Job Purpose

We are seeking a well-organized and detail-oriented Site Clerk / Project Clerk to support our project team. The successful candidate will handle daily site administrative tasks, including tracking worker attendance, managing technical submissions to the Main Contractor, and sourcing material quotations. This role is crucial in ensuring accurate operational records, smooth material procurement, and seamless compliance with site regulations.

Key Responsibilities

Labor & Attendance Tracking (管理工數及考勤)

• Mark Worker Attendance: Maintain precise daily records of site workers’ attendance, working hours, and overtime.
• Smart Card & CWRA Alignment: Cross-check site records with the Main Contractor’s smart card system / Construction Workers Registration Authority (CWRA) records.
• Payroll & MPF Assistance: Compile accurate monthly attendance reports for submission to the head office for payroll, MPF, and daily wage processing.

Technical & Administration Submissions (文件進度及處理 Submission)

• Main Contractor Liaison: Prepare, submit, and track the status of Request for Information (RFI), Method Statements, material submissions, and shop drawings to the Main Contractor.
• Document Control: Manage the incoming and outgoing document log to ensure the project team is using the latest approved revisions.
• Site Diaries: Assist the Site Agent in compiling daily site diaries, progress photos, and safety records.

Sourcing & Material Quotation (物料採購及報價)

• Price Sourcing: Contact suppliers and vendors to request prices for construction materials, tools, and site equipment.
• Price Comparison: Compile price comparison sheets to assist the Project Manager in cost estimation and cost control.
• Purchase Orders (PO): Issue Purchase Orders upon approval and coordinate with suppliers to arrange on-time delivery to the site.

Miscellaneous Site Support (一般地盤行政)

• Site Office Setup: Maintain site office cleanliness, manage stationery levels, and handle general office administrative logistics.
• Safety & Permits: Assist in organizing site green cards, worker safety certifications, and specialized vehicle permits.
• Meeting Support: Take meeting minutes during internal coordination or sub-contractor progress reviews.

Requirements

• Education: Form 5 / DSE graduate or above. A certificate in Construction Management or Business Administration is a plus.

• Experience: 2+ years of administrative experience in the construction industry, preferably working under a sub-contractor .

• Technical Skills:

  • Proficient in Microsoft Office (Word, Excel for data tracking and formulas, Outlook).
  • Familiarity with Main Contractor digital submission platforms (e.g., Aconex, BIM 360, or Procore) is highly preferred.

• Language: Good command of written and spoken Chinese (Cantonese); basic proficiency in written English to handle standard contract forms and Main Contractor letters.

• Competencies:

  • Highly organized, accurate with numbers, and details-oriented.
  • Strong communication skills to follow up with site workers, suppliers, and Main Contractor clerks.
  • Able to adapt to a fast-paced site office environment.