Site Manager - The Dalles

Essential Duties and Responsibilities

The essential functions of this job include, but are not limited to:

ACTIVE SUPERVISION AND CHILD SAFETY

1. Ensures full implementation of Active Supervision practices across all classrooms and program areas in alignment with Head Start Program Performance Standards.

2. Establishes and maintains a site-wide culture where child safety is the highest priority.

3. Train, coach, and support staff in the six strategies of active supervision (setting up the environment, positioning staff, scanning and counting, listening, anticipating children’s behavior, and engaging and redirecting).

4. Responds immediately to safety incidents, ensuring proper documentation, communication, and follow-up.

5. Collaborates with Central Office to ensure alignment, reporting, and continuous improvement in safety practices.

6. Reports all suspected child abuse and neglect as a mandatory reporter.

VISION OF SUCCESS

7. Takes ownership of site implementation and aligns decisions with organizational direction (acts as a bridge between Central Office and the site).

8. Maintains consistent and reliable attendance and ensures continuity when absent (clear plans, delegation, communication).

9. Models a strong culture of safety, professionalism, and organizational standards.

10. Effectively manages the site without needing to regularly step into a substitute role.

11. Provides clear expectations so staff know what to expect and creates consistency in expectations and follow-through.

12. Demonstrates commitment to the organization’s mission and values and keeps the team focused on purpose and impact.

13. Complies with all MCCC policies, procedures, State and Federal requirements.

FAMILY & COMMUNITY PARTNERSHIP

14. Positions the program as supporting school readiness, not just childcare. Builds strong, respectful partnerships with parents (recognizing them as primary caregivers).

15. Demonstrates shared ownership and investment in community relationships.

16. Engages as a community partner and represents the organization positively.

17. Promotes family engagement in all aspects of the program, including, but not limited to, Policy Council, Parent Committee, volunteer opportunities, and family engagement events.

18. Establishes and maintains positive relationships with children, families, and staff.

COMMUNICATION & ORGANIZATIONAL ALIGNMENT

19. Communicates expectations, updates, and changes clearly and consistently.

20. Communicates professionally and with confidentiality to families, staff, volunteers, visitors, and community partners.

STAFF CULTURE, LEADERSHIP AND DEVELOPMENT

• Builds culture of accountability, engagement, and strong work ethics. Is approachable and available for coaching, reflection, and feedback. Leads by example in professionalism and creates consistency in expectations and follow-through.

22. Supervises staff, volunteers, visitors. Monitors and supports staff with their priorities, time management/schedules, and completion of all agency requirements. Clearly communicates information, expectations, and instructions to staff and volunteers.

23. Coordinates staffing, ensuring that all classrooms stay in ratio, staff get their required breaks, and all necessary tasks are completed. Acts as an effective member of the team by providing coverage and assistance as needed.

24. Counsels staff, when necessary, in order to improve performance or behaviors. Administers disciplinary action and Performance Improvement Plans to direct reports as needed, in coordination with HR, and in accordance with MCCC policies and procedures.

25. Completes employee Performance Evaluations. Collaborates with staff to create goals. Monitors staff progress toward goals, offering resources and assistance when necessary to promote their success.

26. Participates in all required trainings. Regularly and consistently submits training certificates to the state’s workforce registry to ensure all annual training requirements are met.

OPERATIONS

27. Ensures the completion and accuracy of documents received from staff. Completes other paperwork, such as Active Supervision Monitoring forms, In-Kind forms, and coding forms. Meets expectations by submitting 85-95% of work on time and within acceptable standards.

28. Completes, monitors, and maintains required records.

29. Ensures sitewide compliance with all state and federal laws and regulations, as well as MCCC’s policies and procedures.

30. Documents staff performance, grievances, policy violations, and other pertinent information, conversations, and observations.

31. Reviews employee time sheets to ensure they are filled out accurately and in real time; approves all time sheets on time.

32. Facilitates staff meetings. Participates in other meetings, such as parent meetings and meetings with other managers.

33. Addresses and resolves complaints, concerns, and conflicts collaboratively, constructively, and professionally. Mediates potential disputes between staff, volunteers, and families.

34. Adheres to the principles of Active Supervision. Participates in the creation and implementation of emergency plans, such as Evacuation Plans and Lockdown Plans. Reviews and updates Emergency Plans annually and as needed. Monitors staff adherence to safety plans, including Emergency Preparedness Plans and Active Supervision Plans. Conducts monthly unannounced Active Supervision Monitoring visits for each classroom in the center.

35. Schedules interviews with job applicants for site positions, including all members of the appropriate interviewing committee, as described in MCCC’s Recruitment & Employment Practices Procedure. Interviews job applicants with the interviewing committee. Collaborates with the interviewing committee to determine recommendation for final selection. Communicates with HR throughout the interviewing process.

36. Participates in recruitment efforts.

37. Communicates facility issues to the appropriate personnel.

FISCAL

38. Orders and maintains center supplies.

39. Completes monthly financial reports, submitting them to the fiscal department within the appropriate time frame.

40. Ensures inventory of center supplies is conducted annually and submitted to the Central Office accounting department by the assigned due date.

**All positions require verification of applicant education.**

Minimum Qualifications

Required

• An Associate Degree in Early Childhood Education, or a related field, and coursework equivalent to a major relating to ECE, with experience teaching students the same age as the children served in the center.

• Minimum 2 years ECE classroom teaching experience.

• Minimum 2 years supervisory experience.

• Sufficient English proficiency to comprehend both oral and written direction.

Preferred

• Bachelor’s degree in early childhood education.

• Valid driver’s license, proof of insurability, and cleared state driving record check.

Position Summary

The Site Manager holds a multifaceted position which requires the ability to monitor multiple priorities simultaneously. The Site Manager is responsible for ensuring that the center complies with all state and federal laws and regulations, as well as MCCC’s policies and procedures. The Site Manager monitors and maintains staff productivity while also fostering their growth, reinforcing their strengths, and recognizing their contributions. The Site Manager cultivates an environment where all children, families, staff, and visitors are welcome, respected, and valued.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to communicate and exchange information with others. They must be able to observe and assess their surroundings and detect any potential dangers or hazards. The noise level in the work environment is usually moderate. The employee is required to operate office productivity machinery and may be required to operate a vehicle. This position requires the employee to move about both inside and outdoors and also to remain in a stationary position for some time. They may need to position themselves in various postures and ascend/descend ramps, ladders and/or stairs. The employee must be able to move up to 40 lbs. Below is a more detailed list of physical demands and requirements for this position. While the list below is not all inclusive, it does provide an accurate representation of what is expected in this position.

PHYSICAL DEMANDS

FREQUENCY

N: Never

S: Seldom/Rarely

O: Occasionally

F: Frequently

C: Continuously

ACTIVITY DESCRIPTION

N

S

O

F

C

% of Time

Stationary Position

X

50

Must be able to remain in a stationary position for at least 50% of the time.

The percentage of these demands must add up to 100% using the frequency scale

Move, Traverse

X

50

Must be able to move/traverse about both indoors and/or outdoors for at least 50% of the time.

Moving, Positioning:

Floor-Waist

X

30-40 lbs. Moving, transporting, repositioning children as needed.

Moving, Positioning:

Waist-Shoulder

X

30-40 lbs. Moving, transporting, repositioning children as needed.

Moving, Positioning:

Shoulder-Overhead

X

10 lbs. Accessing storage cupboards.

Transporting

X

30-40 lbs. May need to transport a child to safety.

Pushing/Pulling

X

30 lbs. force. Moving food carts, arranging classroom or office furniture.

Positioning Self

X

Caring for children in various scenarios and environments, ex: in/around/on top of/underneath play equipment. Cleaning classroom and equipment.

Twisting Trunk

X

Playing with children, cleaning.

Twisting Neck

X

Playing with children, cleaning.

Cervical Forward Flexion (Bending Neck)

X

Interacting with children, classroom or office cleaning.

Operational Activities

X

Controls machinery or equipment, operates a vehicle, typing, gives classroom lessons, playing with children.

Reaching Forward

X

Leading children’s activities, completing office tasks.

Reaching Below Waist Level

X

Leading children’s activities, completing office tasks.

Reaching Above Shoulder

X

Using storage cabinets.

Vibratory Tasks

X

Use of machinery or equipment.

Communication, Information Exchange

X

Talking with children and coworkers, listening to children and coworkers.

Ascension/Descension

X

May need to climb playground equipment to retrieve children, may need to climb playground equipment.

ENVIRONMENTAL CONDITIONS

FREQUENCY

N: Never

S: Seldom/Rarely

O: Occasionally

F: Frequently

C: Continuously

N

S

O

F

C

Exposure to Weather

X

Extreme Cold

X

Extreme Hot

X

Wet and/or Humidity

X

Proximity to Moving Mechanical Parts

X

Exposure to Explosives

X

Extreme Noise Intensity

X

Confined Spaces

X

Exposed Heights

X

Exposure to Electricity

X

Exposure to Toxic/Caustic Chemicals

X

Exposure to Radiation

X

Frequency Guidelines

N (Never): 0% of the time

Never

S (Seldom/Rarely): 1-10% of the time

Maximum of 1 activity or exposure per hour

O (Occasionally): 11-33% of the time

Maximum of 1 activity or exposure per 3 minutes

F (Frequently): 34-66%

Maximum of 21-40 activities or exposure per hour

C (Continuously): 67%+ of the time

Maximum of 1 activity or exposure per minute

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Equal Opportunity Employer

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or

(2) fax:

(202) 690-7442; or

(3) email:

[email protected]

This institution is an equal opportunity provider.