Site Office Manager

It's more than a job

In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your team's success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.

Job Purpose

Lead Cebu site office operations and provide Chief of Staff support to the Site Lead.

Ensure a safe, compliant, efficient and professional workplace while coordinating leadership priorities, cross-functional initiatives, governance routines and follow-through across business and functional units.

Main Responsibilities

• Lead facilities, repairs and maintenance; ensure workplace health, safety and regulatory compliance.
• Manage local vendors and onsite contractors, including contracts, service levels, performance, issues and renewals.
• Own seat allocation, space planning, reception, visitor management, office equipment, supplies and inventory.
• Act as a strategic thought partner to the Site Lead; translate priorities into clear plans, owners, milestones and outcomes.
• Coordinate leadership governance: agendas, pre-reads, minutes, decisions, action logs and timely follow-through.
• Lead or coordinate cross-functional projects and special initiatives without a natural owner; track risks, dependencies, KPIs and escalation needs.
• Improve information flow across site leadership.
• Support crisis response, business continuity and site-wide events, visits and employee engagement activities.

Qualifications

• Bachelor’s degree in Business Administration, Management, Facilities Management, Real Estate, or a related field.
• MBA, Master’s degree, or relevant professional certification is an advantage.
• 5-10 years of experience in Facilities Management, Corporate Real Estate, Workplace Services, or a related field.
• Minimum 5 years of Project Management experience leading cross-functional initiatives.
• Minimum 5 years of leadership experience, including managing teams, vendors, and stakeholders.
• Experience in multinational, shared services, BPO, or similar corporate environments is highly preferred.
• Strong knowledge of facilities operations, vendor and contract management, strategic planning, governance, KPI management, risk management, business continuity, compliance, and change management.
• Excellent stakeholder management, communication, presentation, and problem-solving skills.
• Strategic, proactive, and detail-oriented leader with the ability to drive operational excellence and manage multiple priorities.

Who are we

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.